Executive Assistant to PSV Directors — Protective Services

Ministry Of Social And Family Development; Singapore; On-site; SGD 36,000 - 58,000; Full time

Job summary

Ministry Of Social And Family Development (MSF) Singapore seeks an organized administrative professional to support the Protective Service division. You will handle court-related administrative tasks, reports, and minutes, while maintaining knowledge bases and coordinating director-level calendars within PSV.

The role emphasizes strong communication, timeliness, and collaboration with case officers and supervisors to ensure smooth operations and effective protection services.

Qualifications

• Related working experience with at least 2 years in office administration support.
• Experience providing personal assistant or executive support to senior management would be preferred.
• Good interpersonal skills, organizational skills, and adaptability in fast-paced environment.
• Proficient in using the full suite of Microsoft Office programs.

Responsibilities

• Provide administrative support on court-related matters.
• Compile and submit reports to the Court and Panel of Advisors ahead of court proceedings.
• Ensure court duty officers file their minutes from court proceedings.
• Follow up with case officers and supervisors on outcomes of family conferences and contested court proceedings.
• Facilitate tracking and data collection of court cases to enable extraction of actionable insights.
• Maintain up-to-date knowledge base and update materials from emails and briefings.
• Coordinate scheduling and calendar management for Directors in PSV and related roles.
• Support communication of updates to staff regarding newly added or updated content.
• Provide additional duties to ensure smooth PSV operations.

Skills

Office administration

Executive support

Interpersonal skills

Organizational skills

Communication skills

Tools

Microsoft Office

Job description

Ministry Of Social And Family Development (MSF) Singapore seeks an organized administrative professional to support the Protective Service division. You will handle court-related administrative tasks, reports, and minutes, while maintaining knowledge bases and coordinating director-level calendars within PSV.

The role emphasizes strong communication, timeliness, and collaboration with case officers and supervisors to ensure smooth operations and effective protection services.