Executive Assistant to Partners — Strategic, High-Impact

STEPHENSON HARWOOD LLP; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Stephenson Harwood LLP in Singapore is seeking an Executive Assistant to provide high-quality support to partners, lawyers and senior stakeholders across the firm. The role includes managing diaries, meetings and travel, preparing documents, and assisting with client relationships and events in a fast-paced legal environment.

You will collaborate with colleagues across practice groups and business services, maintain confidentiality, and drive process improvements while adapting to changing

Qualifications

• Detail-oriented, adaptable, and committed to continuous learning in a dynamic and growing practice.
• Strong organisational skills with the ability to manage competing priorities effectively.
• Demonstrates a commitment to excellence and the delivery of high-quality work.
• Strong written and verbal communication skills.
• Advanced proficiency in Microsoft Office applications, including Outlook, Word, Excel, PowerPoint, and Teams.
• Ability to build strong relationships and work collaboratively with stakeholders at all levels.
• Professional, proactive, and client-focused approach.
• Strong problem-solving skills and ability to exercise sound judgment.
• Ability to work independently and remain calm under pressure.
• Adaptable and flexible in response to changing business needs and priorities.
• Demonstrates discretion and integrity when handling confidential information.
• Committed to continuous learning and professional development.
• Positive team player with a willingness to support colleagues and contribute to team success.

Responsibilities

• Proactively supports assigned stakeholders and takes ownership of administrative processes.
• Effectively manages diaries, meetings, travel arrangements, and business commitments.
• Coordinates communications and builds strong relationships with internal and external stakeholders.
• Produces high-quality correspondence, presentations, reports, and other business documents.
• Supports client relationship management, business development initiatives, and client events.
• Assists with financial administration, including billing, expenses, and matter-related processes.
• Maintains effective document, records, and file management practices.
• Collaborates with colleagues and business services teams to deliver a high standard of support.
• Identifies opportunities to improve processes and drive operational efficiency.
• Maintains confidentiality and exercises sound judgment when handling sensitive information.
• Adapts to changing priorities and provides support across the wider team as required.

Skills

Detail-oriented

Organisational skills

Communication skills

Client-focused

Problem-solving

Calm under pressure

Independence

Team player

Tools

Outlook

Word

Excel

PowerPoint

Teams

Job description

Stephenson Harwood LLP in Singapore is seeking an Executive Assistant to provide high-quality support to partners, lawyers and senior stakeholders across the firm. The role includes managing diaries, meetings and travel, preparing documents, and assisting with client relationships and events in a fast-paced legal environment.

You will collaborate with colleagues across practice groups and business services, maintain confidentiality, and drive process improvements while adapting to changing