Legal Practice Assistant — Partner Support

MAYER BROWN PK WONG PTE. LTD.; Singapore; On-site; SGD 40,000 - 68,000; Full time

Job summary

Mayer Brown is seeking a Legal Practice Assistant in our Singapore office. You will provide comprehensive secretarial and administrative support to Partners and Lawyers, managing calendars, preparing letters and presentation materials, and coordinating travel to client meetings.

The role requires at least 3 years of legal secretarial experience, strong English, and the ability to learn new technologies. You will work in a collaborative, team-oriented environment with a focus on client service

Qualifications

• Formal secretarial or legal professional studies.
• At least 3 years of legal secretarial/administrative experience.
• Proficient in Word, Excel, PowerPoint and Outlook.
• Comfortable learning new technologies and best practices in legal tasks.
• Fluent written and spoken English; able to liaise with stakeholders.
• Proactive, detail-oriented and able to manage multiple tasks.
• Team oriented and able to support colleagues.
• Organised with ability to prioritise and meet deadlines.
• Provide accurate support to Partners and Lawyers.
• Collaborate with other Legal Practice Assistants to follow internal processes.
• Arrange meetings and manage calendars, including time recording for fee earners.
• Assist in creating letters, preparing materials and legal document collation.
• Responsible for file management on the iManage system and filing practices.
• Liaise with travel providers for business travel and client/seminar attendance.
• Assist in preparation of bills and liaising with Accounts.

Responsibilities

• Arrange meetings and manage calendars to facilitate streamlined workflow.
• Prepare letters, presentations and legal document collation for Partners and Lawyers.
• Manage files on iManage and maintain orderly filing.
• Coordinate travel for business meetings and client events.
• Assist with bill preparation and liaise with Accounts to ensure accurate invoicing.

Skills

MS Word

MS Excel

MS PowerPoint

Outlook

Stakeholder liaison

Time management

Document control

English proficiency

Education

Secretarial studies

Tools

iManage

Billing software

Job description

Mayer Brown is seeking a Legal Practice Assistant in our Singapore office. You will provide comprehensive secretarial and administrative support to Partners and Lawyers, managing calendars, preparing letters and presentation materials, and coordinating travel to client meetings.

The role requires at least 3 years of legal secretarial experience, strong English, and the ability to learn new technologies. You will work in a collaborative, team-oriented environment with a focus on client service