Hybrid Global Executive Helper — Client & Ops Support

STEPHENSON HARWOOD LLP; Singapore; Hybrid; SGD 60,000 - 90,000; Full time

Benefits offered by this job

Life assurance

Private health and dental care

Wellbeing strategy and support

Hybrid working options

Job summary

Stephenson Harwood LLP in Singapore seeks an Executive Assistant to provide professional, client-focused support in a fast-paced legal environment. You will manage complex diaries, coordinate meetings across multiple offices and time zones, handle travel and documents, and contribute to client relationship activities.

The role requires strong administrative skills, exceptional communication, and the ability to work collaboratively with fee earners, clients, and internal teams.

Qualifications

• Advanced Microsoft Office and PowerPoint skills are required.
• Excellent communication skills and strong organisational abilities are essential.
• Ability to manage calendars, meetings across time zones, and client events.

Responsibilities

• Proactively manage fee earner diary and schedule meetings across time zones and offices.
• Support client relationship management and assist with pitches and client events.
• Manage billing processes, prebills, and client communications.
• Coordinate travel, visas, itineraries, and document handling.
• Support the will management system and document filing per policy.
• Mentor and coach junior team members and drive process improvements.

Skills

Microsoft Office

PowerPoint

Excellent communication skills

Strong organisational skills

Team player

Commercial and financial acumen

Education

Strong academic background

Tools

PowerPoint

Microsoft Office

Job description

Stephenson Harwood LLP in Singapore seeks an Executive Assistant to provide professional, client-focused support in a fast-paced legal environment. You will manage complex diaries, coordinate meetings across multiple offices and time zones, handle travel and documents, and contribute to client relationship activities.

The role requires strong administrative skills, exceptional communication, and the ability to work collaboratively with fee earners, clients, and internal teams.