Executive Assistant to Partners | Calendar, Travel & Billing

Recruit Express Pte Ltd; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Recruit Express Pte Ltd is seeking a 1 Month Secretary, with potential conversion to a permanent role, to support Partners and the senior team in Singapore. The role includes managing calendars, coordinating travel, drafting correspondence, and preparing reports.

You will handle invoices via SAP and maintain confidential financial records. We are looking for a proactive administrator with strong organizational skills who can liaise with multiple departments and ensure smooth day-to-day

Responsibilities

• Serve as the primary point of contact for the Partners, responding to inquiries and providing in-depth research and follow-up on complex matters.
• Proactively manage and coordinate the Partner's schedule, including high-level appointments, travel arrangements, and calendar updates, ensuring efficiency and alignment with priorities
• Take ownership of executive-level administrative tasks, drafting correspondence, preparing expense reports through SAP, and creating presentations and reports for the Partners and senior team members.
• Process billing invoices and maintain precise records, ensuring financial documentation is accurate and confidential.
• Lead day-to-day office operations, providing administrative support to Partners and team members across channels, ensuring smooth interactions with stakeholders.
• Maintain a highly organized filing system for contracts, client databases, engagement records, proposals, and staff documents.
• Collaborate with executive assistants, senior staff, and cross-department teams to facilitate seamless communication and operational support for Partners and service line staff.

Job description

Recruit Express Pte Ltd is seeking a 1 Month Secretary, with potential conversion to a permanent role, to support Partners and the senior team in Singapore. The role includes managing calendars, coordinating travel, drafting correspondence, and preparing reports.

You will handle invoices via SAP and maintain confidential financial records. We are looking for a proactive administrator with strong organizational skills who can liaise with multiple departments and ensure smooth day-to-day