Global Executive Assistant: Calendar & Travel (6-Month)

Recruit Express Pte Ltd; Singapore; On-site; SGD 56,000 - 67,000; Part time

Job summary

Recruit Express Pte Ltd is seeking an experienced Executive Assistant to support the Regional Director in Singapore. The role involves managing calendars, coordinating meetings and travel, planning events, and handling expense processes for a high-level regional team.

Responsibilities include cross‑functional coordination across multiple units, vendors and executives, ensuring timely follow-ups and smooth operations for leadership activities and corporate engagements.

Qualifications

• Diploma or Bachelor’s degree in Business Administration or related field
• 5+ years experience supporting senior executives and coordinating calendars, travel, meetings and events
• Experience working across multiple units, functions, countries or cultures in regional/international settings
• Strong proficiency in Microsoft 365 applications (Outlook, Teams, Word, PowerPoint, Excel)

Responsibilities

• Manage Regional Director’s calendar, meetings, appointments and schedules.
• Coordinate internal and external meetings, agendas, presentations and follow-ups.
• Arrange business travel including flights, accommodations, visas and transport.
• Plan and coordinate corporate events, leadership meetings and employee engagement activities.
• Process expense claims, invoices and purchase requests per policy.
• Monitor event expenses, budgets and financial records.
• Coordinate visits by senior executives and external stakeholders.
• Provide administrative support for Country Chair activities and forums.
• Liaise with internal departments, vendors and external parties for smooth coordination.
• Maintain leave schedules, public holiday calendars and internal communications.
• Provide general administrative support to regional team and Group Legal Team.

Skills

Calendar management

Executive support

Meeting coordination

Travel arrangements

Education

Diploma or Bachelor’s degree in Business Administration

Tools

Microsoft 365 (Outlook, Teams, Word, PowerPoint, Excel)

Job description

Recruit Express Pte Ltd is seeking an experienced Executive Assistant to support the Regional Director in Singapore. The role involves managing calendars, coordinating meetings and travel, planning events, and handling expense processes for a high-level regional team.

Responsibilities include cross‑functional coordination across multiple units, vendors and executives, ensuring timely follow-ups and smooth operations for leadership activities and corporate engagements.