Senior Executive Assistant & Office Operations Lead (Contract)

SYNPULSE SINGAPORE PTE. LTD.; Singapore; On-site; SGD 67,000 - 100,000; Part time

Job summary

Synpulse Singapore Pte. Ltd. is seeking an Executive Assistant and Office Administrator to support Partners and senior leaders in Singapore.

You will manage complex calendars, travel, contracts, and stakeholder interactions across geographies, ensuring smooth and efficient operations in a fast-paced consulting environment. The role requires strong business acumen, exceptional organizational skills, and discretion handling confidential information.

Qualifications

• 3+ years of experience supporting C-level executives, Managing Directors, Partners, or senior leaders.
• Experience in consulting, professional services, banking, or multinational environments preferred.
• Proven ability to manage complex calendars, travel, contracts, vendors, and office facilities.

Responsibilities

• Manage complex calendars, meetings, and schedules for Partners and senior leaders across time zones.
• Coordinate internal and external meetings, leadership forums, client engagements, and events.
• Prepare agendas, reports, and briefing packs; track actions with follow-ups.
• Handle confidential correspondence and information with discretion.
• Oversee day-to-day office administration and office facilities; liaise with vendors and landlords.
• Monitor expenditures and support cost-saving initiatives.

Skills

Calendar management

Executive support

Travel coordination

Vendor management

Office administration

Stakeholder management

MS Office 365

Discretion and confidentiality

Tools

Microsoft Office 365

Outlook

PowerPoint

Excel

Job description

Synpulse Singapore Pte. Ltd. is seeking an Executive Assistant and Office Administrator to support Partners and senior leaders in Singapore.

You will manage complex calendars, travel, contracts, and stakeholder interactions across geographies, ensuring smooth and efficient operations in a fast-paced consulting environment. The role requires strong business acumen, exceptional organizational skills, and discretion handling confidential information.