Executive Assistant to General Manager & Board Liaison

China Taiping Insurance (Singapore) Pte Ltd; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

China Taiping Insurance (Singapore) Pte Ltd is seeking a detail-oriented secretary to provide comprehensive support to the General Manager’s Office. You will manage calendars, arrange meetings, prepare materials and ensure follow-up on decisions.

The role requires a diploma or bachelor’s degree, at least 5 years of relevant experience in financial services or insurance, and strong Mandarin and English communication for liaising with stakeholders. Proficiency in MS Office is essential.

Qualifications

• Diploma or Bachelor’s degree holder.

Responsibilities

• Provide comprehensive secretarial, administrative and personal assistance to the General Manager’s Office (GMO).
• Coordinate Board meetings and other management meetings, prepare materials, take minutes and follow up on actions.
• Monitor and follow up on key management decisions and tasks for timely completion.
• Support OA system daily operation and administration.
• Handle correspondence including circulars, approvals, signatures, and seal management.
• Arrange business travel including flight/hotel bookings, visa applications and expense claims.
• Assist internal and external communications, events and other admin arrangements.
• Maintain confidential filing and records of documents and correspondence.
• Perform other duties as assigned by Management or Head of Department.

Job description

China Taiping Insurance (Singapore) Pte Ltd is seeking a detail-oriented secretary to provide comprehensive support to the General Manager’s Office. You will manage calendars, arrange meetings, prepare materials and ensure follow-up on decisions.

The role requires a diploma or bachelor’s degree, at least 5 years of relevant experience in financial services or insurance, and strong Mandarin and English communication for liaising with stakeholders. Proficiency in MS Office is essential.