Secretary, Corporate Services

China Taiping Insurance (Singapore) Pte Ltd; Singapore; In loco; SGD 42.000 - 60.000; Tempo pieno

Descrizione del lavoro

China Taiping Insurance (Singapore) Pte Ltd is seeking a detail-oriented secretary to provide comprehensive support to the General Manager’s Office. You will manage calendars, arrange meetings, prepare materials and ensure follow-up on decisions.

The role requires a diploma or bachelor’s degree, at least 5 years of relevant experience in financial services or insurance, and strong Mandarin and English communication for liaising with stakeholders. Proficiency in MS Office is essential.

Competenze

• Diploma or Bachelor’s degree holder.

Mansioni

• Provide comprehensive secretarial, administrative and personal assistance to the General Manager’s Office (GMO).
• Coordinate Board meetings and other management meetings, prepare materials, take minutes and follow up on actions.
• Monitor and follow up on key management decisions and tasks for timely completion.
• Support OA system daily operation and administration.
• Handle correspondence including circulars, approvals, signatures, and seal management.
• Arrange business travel including flight/hotel bookings, visa applications and expense claims.
• Assist internal and external communications, events and other admin arrangements.
• Maintain confidential filing and records of documents and correspondence.
• Perform other duties as assigned by Management or Head of Department.

Descrizione del lavoro

Job Responsibility:

• Provide comprehensive secretarial, administrative and personal assistance to the General Manager’s Office (GMO), including calendar management, meeting arrangements, document handling, appointments, reservations, reimbursements and other ad hoc matters.

• Assist in matters relating to Board meetings and coordinate GMO meetings and other management meetings, including preparation of meeting materials, minute-taking and follow-up on meeting decisions and action items.

• Monitor and follow up on key management decisions and assigned tasks to ensure timely completion.

• Support the daily operation and administration of the Company’s Office Automation (OA) system.

• Handle incoming and outgoing correspondence, including Group and MAS circulars, official documents, approvals and signatures, as well as Company seal management, including its custody, coordination of usage approvals and maintenance of usage records.

• Arrange business travel for Management, including flight and hotel bookings, visa applications, travel approvals and expense claims.

• Assist in internal and external communications, business visits, receptions, corporate events and other administrative arrangements.

• Maintain proper filing and records of confidential documents and management correspondence.

• Perform any other duties as assigned by the Management or Head of Department.

Requirements:

• Minimum Diploma or Bachelor’s Degree holder.

• At least 5 years of relevant secretarial or administrative experience, preferably in the financial services or insurance industry.

• Proficient in Microsoft Office applications, including Word, Excel, PowerPoint and Outlook.

• Good organizational, communication and coordination skills, with strong attention to detail.

• Responsible, proactive, adaptable and able to multitask while maintaining strict confidentiality.

• Self-motivated and able to work in a fast-paced environment.

• Good command of verbal and written English and Mandarin (in order to liaise with English and Mandarin speaking stakeholders regarding assigned tasks)