Assistant to the General Manager

HONG TAI; Singapore; On-site; SGD 42,000 - 66,000; Full time

Job summary

HONG TAI is seeking an Assistant to the General Manager in Singapore. The role supports the General Manager in daily management, business coordination, itinerary planning, and document follow-up to ensure smooth operations.

You will manage schedules, coordinate meetings, draft minutes, translate materials, and liaise with partners. Strong organizational skills and discretion are essential for handling confidential information and cross-border travel.

Qualifications

• Detail-oriented and discreet work ethic
• Reliable and highly organized with confidentiality
• Multitasker with ability to adapt to changing circumstances
• Proficient in drafting business documents

Responsibilities

• Manage General Manager’s schedule and coordinate meetings
• Plan itineraries and travel arrangements including cross-border trips
• Draft, proofread, and archive business documents and contracts
• Translate materials between Chinese and English
• Liaise with partners, suppliers, and clients; coordinate hospitality

Skills

Detail-oriented

Reliable

Organized

Discreet

Tools

Microsoft Office

Job description

Assistant to the General Manager

Job Overview

Serve as a core support to the General Manager, assisting with daily management, business coordination, itinerary planning, and document follow-up to ensure the smooth progression of all operational matters.

Key Responsibilities

• Manage the General Manager’s schedule, coordinate meetings, and handle travel arrangements (including trips to Singapore, Malaysia, and across borders); prepare itineraries and ensure all necessary meeting preparations are completed in advance.
• Organize meetings, draft meeting minutes, review resolutions, track progress, and provide timely updates.
• Prepare, proofread, and archive business documents, correspondence, quotations, and contract drafts; translate materials between Chinese and English.
• Liaise with business partners, suppliers, and clients; facilitate communication and coordinate business hospitality.
• Compile operational reports and data; gather industry intelligence to assist the General Manager with preliminary research.
• Facilitate cross-departmental communication; manage special projects assigned by the General Manager, ensuring tasks are tracked and brought to a successful conclusion.
• Handle administrative and logistical tasks, manage records and official documentation, and perform other ad-hoc duties as assigned by the General Manager.

Requirements

• At least 2 years of experience as an Assistant to the General Manager, Executive Assistant, or Business Assistant; proficient in drafting business documentation.
• Must be detail-oriented, reliable, highly organized, and discreet (with a strong sense of confidentiality); skilled at multitasking and adaptable to changing circumstances.
• Proficient in Microsoft Office (Word, Excel, PPT), with the ability to organize data and generate reports.
• Strong time-management skills, excellent business etiquette, and the flexibility to travel for business.
• Experience in cross-border trade, real estate, or the service industry is a plus.

Compensation and Benefits

• Compensation is negotiable based on experience;
• Benefits and leave policies follow company regulations.

Location

Work location: Singapore