Executive Assistant to Director | Global Travel Scheduling

Beauty One International Pte Ltd; Singapore; On-site; SGD 42,000 - 64,000; Full time

Job summary

Beauty One International Pte Ltd seeks a capable Personal/Executive Assistant to support the Director in day-to-day operations from our Singapore office. You will coordinate complex travel, calendar management, and communications to ensure seamless executive workflow.

Responsibilities include planning itineraries, arranging visas, processing expenses, and travel with the Director internationally; the role requires discretion, independence, and the ability to liaise at all levels.

Qualifications

• Possess a local Polytechnic Diploma in any discipline.
• 1–2 years of related administrative experience.
• Good interpersonal skills and service attitude.
• Mature disposition with the ability to communicate effectively at all levels.
• Organized, meticulous and responsible.
• Able to travel internationally.

Responsibilities

• Provide efficient and effective support to the Director.
• Plan, organize, and arrange corporate and personal travel itineraries and meetings by developing itineraries and agendas. This includes ticket and hotel bookings, visa processing, booking other transportation, and handling other documentation related to travel.
• Travel with the Director four times a year to destinations such as Europe and Japan.
• Manage the Director's personal schedule, emails, phone calls, and letters.
• Prepare and submit expense claims.
• Update the Director on the status of issues before scheduled meetings.
• Perform other ad-hoc duties as required.

Skills

Interpersonal skills

Service attitude

Effective communication

Initiative

Independent work

Travel readiness

Education

Polytechnic Diploma

Job description

Beauty One International Pte Ltd seeks a capable Personal/Executive Assistant to support the Director in day-to-day operations from our Singapore office. You will coordinate complex travel, calendar management, and communications to ensure seamless executive workflow.

Responsibilities include planning itineraries, arranging visas, processing expenses, and travel with the Director internationally; the role requires discretion, independence, and the ability to liaise at all levels.