Executive Assistant to CEO | Multilingual & Project Leader

Moove Media Pte Ltd; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

Moove Media Pte Ltd is seeking an experienced Executive Assistant to support the CEO by managing calendars, travel, and correspondence. The role also covers office and facilities administration, liaison with building management, and collaboration with Finance on invoicing and budgeting.

The ideal candidate has 5+ years in a similar role, strong organizational and budget skills, and fluency in English and Chinese to communicate with Chinese-speaking stakeholders.

Qualifications

• Bachelor’s degree or Diploma in Business Administration/Management or related field.
• Minimum 5 years of experience as an Executive Assistant or in a similar role.
• Superior organisational, time-management and budget control skills.
• Excellent written and verbal communication skills; English and Chinese required to communicate with Chinese-speaking stakeholders.

Responsibilities

• Manage CEO scheduling for meetings, appointments, and daily agendas.
• Serve as primary contact for communications to stakeholders on CEO matters.
• Coordinate travel logistics including accommodations, transportation, and meals.
• Coordinate meetings and take comprehensive minutes.
• Lead special projects including office renovation, setup and improvement.
• Assist with company events.

Skills

Bachelor’s degree

Diploma

Education

Bachelor’s degree or Diploma in Business Administration/Management or related field

Diploma or equivalent in Business Administration/Management

Tools

Microsoft Office

Job description

Moove Media Pte Ltd is seeking an experienced Executive Assistant to support the CEO by managing calendars, travel, and correspondence. The role also covers office and facilities administration, liaison with building management, and collaboration with Finance on invoicing and budgeting.

The ideal candidate has 5+ years in a similar role, strong organizational and budget skills, and fluency in English and Chinese to communicate with Chinese-speaking stakeholders.