Executive Assistant to CEO

SINOPPEL DEVICE PTE LTD; Singapore; On-site; SGD 56,000 - 100,000; Full time

Job summary

SINOPPEL DEVICE PTE LTD is seeking a proactive Executive Assistant to support the CEO with calendar management, travel, and admin matters. The role includes cross-functional coordination, progress reporting, and initiative ownership in a fast-paced environment.

The ideal candidate holds a Bachelor’s degree, is bilingual English/Mandarin, has at least 3 years’ experience, and possesses strong MS Office skills, reporting ability, and meticulous attention to detail.

Qualifications

• Bachelor’s degree in Business Administration or related field.
• Bilingual English and Mandarin preferred due to Mandarin-speaking stakeholders.
• Minimum 3 years of relevant working experience.
• Valid Singapore Driving License is required.
• Strong business acumen and detail-oriented mindset.
• Proficiency in Microsoft Office (Excel, PowerPoint, Word).
• Strong reporting and basic data analysis capability.
• Excellent organizational and multi-tasking skills.

Responsibilities

• Manage and coordinate the CEO’s calendar, meetings, travel, and admin matters.
• Handle confidential matters with professionalism and discretion.
• Prepare meeting materials, minutes, and follow-up actions.
• Serve as liaison between the CEO and stakeholders.
• Consolidate information for CEO review and tracking.
• Monitor cross-functional projects and report progress.
• Provide reports and basic business analysis.
• Identify risks or bottlenecks and propose solutions.

Skills

Communication

Multitasking

Organizational skills

Project coordination

Attention to detail

Education

Bachelor’s degree in Business Administration or related field

Tools

Microsoft Office (Excel, PowerPoint, Word)

Job description

Key Responsibilities

1. Executive & Administrative Support

• Manage and coordinate the CEO’s calendar, meetings, travel arrangements, and administrative matters

• Handle confidential personal and business matters with professionalism and discretion

• Prepare meeting materials, minutes, and follow-up action items

2. Communication & Coordination

• Serve as the primary liaison between the CEO and internal/external stakeholders

• Consolidate, filter, and structure information for CEO review

• Track communication threads and ensure timely responses and follow-ups

3. Business & Project Support

• Track and monitor business projects across departments

• Coordinate cross-functional teams to ensure timely execution

• Provide structured updates and progress reports to the CEO

• Identify risks or bottlenecks and proactively propose solutions

4. Analytical & Organizational Excellence

• Prepare reports, summaries, and basic business analysis

• Maintain dashboards or tracking sheets for key initiatives

• Manage multiple projects simultaneously with strong prioritization skills

Requirements

• Bachelor’s Degree (minimum) in Business Administration or related field

• Bilingual in English and Mandarin preferred, as the role involves regular communication with Mandarin-speaking clients, suppliers, and regional stakeholders.

• Minimum 3 years of relevant working experience

• Valid Singapore Driving License is required

• Strong business acumen and detail-oriented mindset

• Proficiency in Microsoft Office (Excel, PowerPoint, Word)

• Strong reporting and basic data analysis capability

• Excellent organizational and multi-tasking skills