Executive Assistant to CEO

BEATHCHAPMAN (PTE. LTD.); Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

BEATHCHAPMAN (PTE. LTD.) in Singapore seeks an experienced Executive Assistant to support the CEO in a fast-paced, multinational manufacturing environment.

The role requires coordinating calendars, travel, and high‑level communications with both English and Mandarin-speaking stakeholders. You will manage complex schedules, prepare meetings, liaise with senior leaders and external partners, and ensure confidential handling of documents and expense processes.

Qualifications

• 3–5 years of experience supporting C-suite executives or senior management.
• Exceptional organisational and time management skills with multitasking ability.
• Strong verbal and written communication skills in English and Mandarin.
• Ability to communicate effectively with headquarters and Mandarin-speaking stakeholders.

Responsibilities

• Support the CEO in a fast-paced and dynamic environment, navigating complexities and multiple priorities.
• Support senior leadership, strategic priorities, and key stakeholder engagements; coordinate across teams.
• Provide comprehensive administrative support: complex calendar management, meeting coordination, and travel arrangements.
• Manage emails, correspondence and confidential documents; ensure timely follow-up on action items.
• Coordinate executive meetings, events and business engagements with internal and external stakeholders.
• Screen and prioritise requests; proactively manage competing priorities for the executive.
• Liaise with senior management, clients and external partners professionally and confidentially.
• Track projects, deadlines and deliverables to ensure timely execution and follow-up.
• Support expense claims, invoice processing and other administrative matters.

Skills

Executive support

Calendar management

Stakeholder management

Multitasking

Mandarin

English

Job description

• Permanentheadcount, based in Singapore
• US100bil revenue firm in manufacturing, industrial, automobile
• Proficiency in English and Mandarin is required, as the role involves regular communication with headquarters and Mandarin-speaking business stakeholders.

Responsibilities would include:

• Looking for a highly capable and resourcefulExecutive Assistantto support the CEO in a fast-paced and dynamic business environment, able to navigate complexities and manage multiple priorities
• Support senior leadership, strategic priorities, managing key stakeholder engagements, ensure smooth coordination across various teams in the organization
• Provide comprehensive administrative and executive support, including complex calendar management, meeting coordination and travel arrangements
• Manage emails, correspondence and confidential documents, ensuring timely follow-up on key action items
• Coordinate executive meetings, events and business engagements with internal and external stakeholders
• Screen and prioritise requests, proactively managing competing priorities on behalf of the executive
• Liaise with senior management, clients and external partners in a professional and confidential manner
• Track projects, deadlines and deliverables to ensure timely execution and follow-up
• Support expense claims, invoice processing and other administrative matters

Requirements:

• At least 3–5 years of experience supporting C-suite executives or senior management
• Exceptional organisational and time management skills with the ability to multitask effectively.
• Strong verbal and written communication skills
• Good integrity, work ethics, integrity when handling confidential information or documents
• Ability to communicate effectively in English and Mandarin to coordinate with headquarters and Mandarin-speaking stakeholders.

Data collected is strictly used for recruitment purposes only and will be treated with strictest confidence. Your profile will also only be sent out after seeking your consent. Due to the high volume of applications received during this period, we seek your understanding that we will only be contacting shortlisted candidates.