Executive Assistant & Project Coordination Specialist

NEXUS BRIDGE AI PTE. LTD.; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

Nexus Bridge AI PTE. LTD. is seeking an Assistant to support daily business, project coordination and admin tasks in Singapore.

You will prepare documents, proposals, tenders and presentations, research clients and suppliers, and help create compelling business materials. The role requires strong English, with Chinese a plus, and proficiency in PowerPoint, Word, Excel and collaborative tools. You will work with AI tools to enhance research and drafting, and keep records organized while

Qualifications

• Strong English communication skills (spoken and written).
• Chinese language ability is an advantage.
• Solid research, writing, documentation and communication skills.
• Proficient with PowerPoint, Word, Excel and collaboration tools.
• Comfortable using ChatGPT and AI productivity tools.
• Able to quickly learn new software and systems.
• Organised, detail-oriented, flexible and responsible.
• Able to work independently and solve routine problems.
• Relevant admin/project coordination or proposal experience is a plus.

Responsibilities

• Assist the management with daily business, project and administrative matters.
• Prepare, check, organise and submit business documents, project proposals, tender documents and presentation materials.
• Conduct research on clients, companies, suppliers, project requirements and other relevant information.
• Prepare and improve PowerPoint proposals, company profiles, reports and business presentations.
• Source suitable suppliers, obtain quotations and relevant documents, and coordinate project requirements with them.
• Liaise with clients, understand their requirements, collect necessary information and follow up on project progress.
• Operate the company’s software, online platforms and backend systems.
• Organise client records, supplier information, project files, spreadsheets and internal trackers.
• Use AI tools to support research, writing, document preparation and presentation creation.
• Handle other tasks assigned by management and follow through until completion.

Skills

Strong spoken and written English

Chinese language ability

Research, writing, documentation and

Organised, detail-oriented, flexible

Independent problem solving

Tools

PowerPoint

Word

Excel

Google Workspace

Canva

ChatGPT

Job description

Nexus Bridge AI PTE. LTD. is seeking an Assistant to support daily business, project coordination and admin tasks in Singapore.

You will prepare documents, proposals, tenders and presentations, research clients and suppliers, and help create compelling business materials. The role requires strong English, with Chinese a plus, and proficiency in PowerPoint, Word, Excel and collaborative tools. You will work with AI tools to enhance research and drafting, and keep records organized while