Engineering Project Admin & Coordination Specialist

EDP CONSULTANTS PTE. LTD.; Singapore; On-site; SGD 28,000 - 36,000; Full time

Job summary

EDP Consultants Pte. Ltd. in Singapore seeks an Admin Assistant to support daily administrative and project coordination needs of our engineering firm. The role involves preparing quotations, progress claims, invoices, tender documents, project submissions, correspondence, and general office administration.

The successful candidate should be detail-oriented, proactive, with good documentation skills, and able to coordinate smoothly with engineers, clients, consultants, contractors and suppliers.

Qualifications

• Diploma, certificate, or equivalent qualification in Business Administration, Office Management, Accounting, Construction Management, or a related field.
• Prior administrative experience in an engineering, construction, consultancy, or project‑based environment is preferred.
• Proficient in Microsoft Office, especially Word, Excel, Outlook, and PowerPoint.
• Basic knowledge of invoicing, claims, quotations, and tender documentation.
• Good written and verbal communication skills.
• Strong organizational and filing skills.

Responsibilities

• Prepare quotations and supporting documents for clients.
• Prepare progress claims, invoices, payment applications, and follow‑up documentation.
• Assist in tracking payments, outstanding claims, purchase orders, and billing records.
• Collate, organize, and prepare documents for project submissions to clients, consultants, contractors, and authorities.
• Assist in the preparation, compilation, and submission of documents.
• Coordinate with engineers and project teams to collect required project information and supporting documents.
• Maintain proper filing of project documents, drawings, quotations, invoices, claims, contracts, and correspondence.
• Prepare letters, emails, meeting minutes, reports, forms, and general correspondence.
• Assist with printing, scanning, binding, copying, and dispatching project documents.

Skills

Strong organizational skills

Attention to detail

Communication skills

Teamwork

Problem solving

Education

Diploma, certificate, or equivalent qualification in Business Administration, Office Management, Accounting, Construction Management, or a related field

Tools

Microsoft Office - Word

Microsoft Excel

Microsoft Outlook

PowerPoint

Job description

EDP Consultants Pte. Ltd. in Singapore seeks an Admin Assistant to support daily administrative and project coordination needs of our engineering firm. The role involves preparing quotations, progress claims, invoices, tender documents, project submissions, correspondence, and general office administration.

The successful candidate should be detail-oriented, proactive, with good documentation skills, and able to coordinate smoothly with engineers, clients, consultants, contractors and suppliers.