Executive Assistant [Private Bank/ UP 7k] Central

Adecco (Portugal); Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Adecco (Portugal) is seeking an experienced administrative professional to support senior management in Singapore. You will handle calendar management, meeting planning, and travel coordination across Singapore and SE Asia, while ensuring efficient expense and invoice handling using SAP Concur.

The role requires advanced PowerPoint/Excel skills, strong English communication, and a proactive, confidential, detail-oriented approach to drive changes across local and regional teams.

Qualifications

• Minimum 5 years of administrative experience supporting senior management in consulting or wealth management.
• Excellent time-management and ability to coordinate multiple calendars and tasks.
• Experience with budget, expense and invoice management (SAP Concur) preferred.
• Advanced PowerPoint and Excel skills for tailored materials.
• Fluent in English; strong written and verbal communication.

Responsibilities

• Provide timely, accurate support toSenior Management on calendar management and meeting agenda planning.
• Plan cost-efficient travel arrangements, host visits, and procurement of Corporate Hotels in Singapore and SE Asia.
• Coordinate Senior Management visits with other locations (Vaduz, Hong Kong) and support visiting directors in Singapore.
• Manage budget, expenses and invoices via SAP Concur.
• Foster positive collaboration with internal and external stakeholders; participate in trainings and ad-hoc projects.

Skills

Senior management support

Calendar management

Budget/expenses management

PowerPoint

Excel

English fluency

Analytical

Confidentiality

Drive change

Tools

SAP Concur

PowerPoint

Excel

Job description

• Minimum 5 years of experience in an administrative role, supporting senior management within consulting or wealth management space.
• Demonstrates excellent time-management skills and an ability to organize and coordinate multiple calendars, concurrent tasks / projects etc.
• Prior experience with budget, expense and invoice management (i.e. SAP Concur) is preferred
• Advanced PowerPoint and Excel skills required to design and develop presentation materials tailored to specific business needs or requests.
• Fluent in English both written and spoken; strong written and verbal communicator
• Strong analytical background, attention to detail along with structured organization and planning skills
• Ability to maintain confidentiality of information related to the company and its employees
• Highly driven and motivated with a desire to drive change

Job Description

• Provide timely, accurate and solution-oriented support to Senior Management on calendar management, planning of meeting agenda, recurring tasks (management meetings/board meetings, etc)
• Explore/highlight cost-efficient ways to manage all assigned responsibilities/duties (e.g. travel arrangements, visitor meetings/hosting, procurement of Corporate Hotels in Singapore and SE Asia).
• Coordinate the bank's Senior Management visits in close cooperation with other locations (mainly Vaduz, Hong Kong) including Board of Directors based in Singapore and support respective visitors if/when needed.
• Budget, expense and invoice management via SAP Concur
• Always ensure and contribute to positive collaboration and teamwork with all internal (local/regional/Group) and external parties
• Attend relevant trainings and courses (internal and external).
• Support ad-hoc assignments/projects/requests where required.