Executive Assistant (CEO Office), Private Bank

Reve Partners Executive Search; Singapore; On-site; SGD 78,000 - 89,000; Full time

Job summary

We are partnering an International Private Bank on a search for an Executive Assistant under the CEO office. This 8 month contract role supports senior leadership, coordinates complex calendars across time zones, and manages high-level board documentation.

Responsibilities include travel logistics, stakeholder liaison, and preparation of briefing packs; confidentiality is paramount in handling sensitive matters. Shortlisted candidates will be contacted.

Qualifications

• Minimum 5 years of direct or relevant experience managing senior executives.
• Deep familiarity with corporate etiquette, governance, and operating cadences.
• Strong interpersonal and written/verbal communication skills.
• Proactive with forward-planning instincts and calendar conflict management.
• Advanced MS Office and virtual collaboration platforms experience (Teams, Zoom).

Responsibilities

• Proactively coordinate and manage executive calendars across multiple time zones and priorities.
• Liaise with internal and external stakeholders including board directors and regional heads.
• Oversee international travel itineraries, visa logistics, transport, and accommodations.
• Prepare high-level presentations, briefing packs, agendas, and board documentation; track actions.
• Maintain confidentiality and sound judgment handling sensitive matters.

Skills

Calendar management

Executive support

Stakeholder liaison

Multi-tasking

MS Office

Teams

Zoom

Tools

MS Office

Teams

Zoom

Job description

Executive Assistant, Private Bank (Contract)

We are partnering an International Private Bank on a search for an Executive Assistant under the CEO office.

This will be a 8 month contract role.

Key Responsibilities

1. Proactively coordinate and manage dynamic executive calendars across multiple time zones, balancing urgent priorities, shifting business demands, and high-stakes client/board commitments.
2. Serve as a professional liaison for internal and external stakeholders, including global executive committees, board directors, and key regional business heads.
3. Oversee end-to-end bespoke international travel itineraries, visa logistics, ground transport, and executive accommodations with precision.
4. Assist in collating, reviewing, and preparing high-level presentations, briefing packs, meeting agendas, and board documentation; track action items and ensure timely follow-ups across regional teams.
5. Uphold the highest standard of confidentiality and sound judgment when handling sensitive organizational and client matters.

Requirements

1. Minimum 5 years of direct or relevant experience, managing senior executives, private bankers in a banking environment
2. Deep familiarity with corporate etiquette, governance, and operating cadences
3. Strong interpersonal and communication skills (verbal and written)
4. Highly proactive with forward-planning instincts - able to anticipate needs, troubleshoot last-minute calendar conflicts calmly, and multi-task under pressure.
5. Advanced command of MS Office Suite (Outlook, PowerPoint, Word, Excel) and virtual collaboration platforms (Teams, Zoom).

We regret that only shortlisted candidates will be contacted.

EA License: 25S2716