Executive Assistant

MICHAEL PAGE (PERSONNEL) PTE. LTD.; Singapore; Sur place; SGD 60 000 - 90 000; Plein temps

Résumé du poste

MICHAEL PAGE (PERSONNEL) PTE. LTD. seeks an experienced executive assistant to support senior leadership across Asia. You will manage complex calendars, coordinate cross-border travel, organise leadership and board meetings, and prepare briefing packs to inform executive decisions.

You will track priorities, engage stakeholders across Singapore, China, Vietnam and Indonesia, and ensure expenses and confidential documents are handled with discretion and efficiency.

Qualifications

• 5+ years of executive/administrative support experience in a corporate setting.
• Highly organised, proactive with ability to anticipate needs and manage priorities.
• Strong stakeholder management and discretion with confidential matters.

Responsabilités

• Manage complex calendaring, prioritise engagements and resolve scheduling conflicts.
• Coordinate business travel with detailed itineraries, accommodation and transport.
• Organise leadership, board and external meetings with logistics and materials.
• Prepare agendas, briefing packs and background information for decisions.
• Track leadership priorities and action items with stakeholder follow-up.
• Coordinate with teams across Singapore, China, Vietnam and Indonesia.
• Manage expenses, invoices and confidential documents.

Connaissances

Calendaring & scheduling

Travel coordination

Logistics for meetings

Agenda prep & briefing

Stakeholder management

Confidential matters handling

Outils

Microsoft Office

Expense claims system

Virtual collaboration platforms

AI tools

Description du poste

To be part of a globally recognised firm

Exciting career growth opportunities.

About Our Client

Our client is an established organisation with operations spanning multiple Asian markets. The organisation offers a fast-paced, cross-border environment with strong visibility to leadership and involvement in regional strategic initiatives.

Job Description

• Complex calendaring prioritising engagements and proactively resolving scheduling conflicts.
• Coordinate business travel, including detailed itineraries, accommodation, transportation and contingency arrangements.
• Organise leadership, board and external meetings, ensuring logistics, materials and follow-up actions are managed effectively.
• Prepare agendas, briefing packs, background information and other materials to support executive decision-making.
• Track leadership priorities and action items, engaging relevant stakeholders to help keep deliverables on schedule.
• Coordinate with teams across Singapore, China, Vietnam and Indonesia to facilitate smooth execution of regional activities.
• Manage expenses, invoices and confidential documents.

The Successful Applicant

• 5 years or more of relevant executive or administrative support experience within a corporate environment.
• Highly organised and proactive, with the ability to anticipate requirements, manage competing priorities and follow through independently.
• Strong stakeholder management and coordination skills, coupled with discretion when managing commercially sensitive or confidential matters.
• Adaptable and dependable, with the ability to maintain accuracy and professionalism when priorities change.
• Strong proficiency in Microsoft Office, expense claims system, virtual collaboration platforms and AI tools.

What's on Offer

This is an excellent opportunity to work closely with leadership while gaining broad exposure to regional operations across Asia.