*NEW* Executive Assistant/Team Secretary

AMBITION GROUP SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Ambition Group Singapore Pte. Ltd. is seeking an experienced Executive Assistant to support senior leaders across global time zones, providing high‑level administrative assistance and ensuring seamless operations in a fast‑paced environment.

Responsibilities include managing complex calendars, coordinating travel, handling invoices and expenses, preparing presentations, and acting as a trusted liaison with internal and external stakeholders; discretion and independent judgment are essential.

Qualifications

• Minimum 5-10 years of experience providing executive-level administrative support, preferably within financial services or a multinational corporate environment.
• Strong organizational skills with the ability to manage multiple priorities in a fast-paced, high-pressure environment.
• Proven ability to work independently with sound judgment, discretion, and problem-solving capabilities.

Responsibilities

• Provide high-level executive support to the team.
• Manage complex calendars across multiple time zones, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.
• Coordinate end-to-end global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.
• Manage invoice and expenses checking and processing, including review, documentation, and securing necessary approvals for payment.
• Act as a trusted liaison between executives and internal/external stakeholders.
• Compile presentations, reports, and correspondence in advance of meetings.

Skills

Executive support

Calendar management

Travel coordination

Financial administration

Stakeholder liaison

Job description

Job Duties

• Provide high‑level executive support to the team
• Manage complex calendars across multiple time zones, including scheduling internal and external meetings, prioritizing commitments, and resolving conflicts.
• Coordinate end‑to‑end global travel arrangements, including flights, accommodation, ground transportation, visas, and itineraries.
• Manage invoice and expenses checking and processing, including review, documentation, and securing necessary approvals for payment.
• Act as a trusted liaison between executives and internal/external stakeholders.
• Compile presentations, reports, and correspondence in advance of meetings.

Other ad hoc duties as assigned

Job Requirements

• Minimum 5-10 years of experience providing executive‑level administrative support, preferably within financial services or a multinational corporate environment.
• Strong organizational skills with the ability to manage multiple priorities in a fast‑paced, high‑pressure environment.
• Proven ability to work independently with sound judgment, discretion, and problem‑solving capabilities.

Short listed candidates will be notified

www.ambition.com.sg

EA Registration Number: R1104661

Business Registration Number: 200611680D. License Number: 10C5117