Executive Assistant (Retail Industry) (ID: 705278)

PERSOL SINGAPORE PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

PERSOL SINGAPORE PTE LTD is seeking an experienced Executive Assistant to support senior executives in a fast-paced environment. You will manage calendars, coordinate travel, prepare agendas, and draft communications.

The role requires 5–8 years of executive support, strong PowerPoint and MS Office skills, and the ability to handle confidential information while coordinating with internal teams and external partners.

Qualifications

• Diploma in any discipline.
• 5 to 8 years of experience supporting executive-level management.
• Proven expertise in calendar management and coordinating executive meetings.
• Experience in creating PowerPoint presentations for management.
• Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Demonstrated ability to schedule travel arrangements.
• Ability to create and modify processes.
• Strong interpersonal skills in fast-paced environments with confidentiality.
• Excellent written and verbal communication with attention to detail.

Responsibilities

• Manage calendars, travel arrangements, and expense submissions for senior executives.
• Schedule and prepare for meetings by drafting agendas and compiling necessary presentation materials.
• Serve as a liaison among executives, employees, clients, and external partners.
• Review and summarize reports and documents; assist in preparing outgoing communications.
• Coordinate onboarding for new hire access and IT equipment requests.
• Facilitate creation of vendors and purchase orders for departmental needs.
• Provide administrative support to creative leaders and their teams.
• Plan and coordinate events, workshops, and team-building activities.
• Manage mail and courier services efficiently.
• Assist in strategic and change management initiatives for designated business groups.
• Identify and implement process improvements to enhance team efficiency.
• Prioritize and manage multiple projects concurrently.
• Perform additional ad-hoc duties and projects as required.

Skills

Calendar management

Travel coordination

Meeting preparation

PowerPoint presentations

MS Office

Communication

Confidentiality

Education

Diploma

Tools

MS Office Suite

Job description

Responsibilities

• Manage calendars, coordinate travel arrangements, and handle expense submissions for senior executives.

• Schedule and prepare for meetings by drafting agendas and compiling necessary presentation materials.

• Serve as a key liaison among executives, employees, clients, and external partners.

• Review and summarize reports and documents; assist in preparing outgoing communications.

• Coordinate onboarding processes for new hire access and IT equipment requests.

• Facilitate the creation of new vendors and purchase orders for departmental needs.

• Provide extensive administrative support to creative leaders and their teams.

• Plan and coordinate events, workshops, and team-building activities.

• Manage mail and courier services efficiently.

• Assist in strategic and change management initiatives for designated business groups.

• Identify and implement process improvements to enhance team efficiency.

• Prioritize and manage multiple projects concurrently.

• Perform additional ad-hoc duties and projects as required.

Requirements

• Diploma in any discipline.

• 5 to 8 years of experience supporting executive-level management.

• Proven expertise in calendar management, including coordination of executive meetings.

• Experience in creating PowerPoint presentations for management.

• Proficient in MS Office Suite (Word, Excel, PowerPoint, and Outlook).

• Demonstrated experience in scheduling travel arrangements.

• Ability to effectively create and modify processes.

• Strong interpersonal skills, with the ability to work in a fast-paced environment while maintaining professionalism and confidentiality.

• Exceptional written and verbal communication skills, with keen attention to detail and strong decision-making abilities.

EA License No.: 01C4394 (PERSOL SINGAPORE PTE LTD)

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