Executive Assistant / Officer (Distribution Projects)

Success Human Resource Centre Pte Ltd.; Singapore; On-site; SGD 40,176; Full time

Job summary

A human resource services firm is seeking a Contract Administrative Support Officer in Kallang, Singapore. The role involves managing filing systems, handling small purchase claims, and providing administrative support for various operations. Ideal candidates should have a degree or diploma in a relevant discipline, strong IT skills including Microsoft Office, and excellent management abilities. The contract duration is 6 months, with working hours from 8.30am to 6pm, Monday to Friday.

Qualifications

• Degree or Diploma in a relevant discipline is required.
• Good IT application knowledge including Microsoft Office, Excel, and PowerPoint.
• Strong management and administrative skills for budget preparation.

Responsibilities

• Manage the filing and dispatch system for the Section.
• Keep proper records of office keys and equipment.
• Assist HOS in monitoring claim submissions and generating reports.

Skills

IT application knowledge

Management skills

Communication skills

Team player

Education

Degree / Diploma in relevant discipline

Tools

Microsoft Office

Excel

PowerPoint

Job description

Employment Type: Contract

Monthly Salary: up to $3,600 + bonus

Location: Kallang

Responsibilities:

• Manage the filing and dispatch system for the Section
• Manage Section’s small value purchase claims
• Manage contractor performance system as and when needed
• Keep proper system records of District Office’s building/locker/cabinets keys
• Manage the Key management system (Zonal keys) and remind officers to return keys after 24 hours
• Take charge of all office stationery, furniture & equipment, uniform, computers, computer peripherals & its supplies in the District Office
• Assist HOS to monitor claim submission and generate weekly reports to remind project officers
• Keep track of Section’s staff movement
• Provide administrative support for standby duty on special events and emergency operations
• Coordinate Section’s staff and training matters
• Collate and monitor outstanding WOs for diversion and replacement projects and contractor claims
• Maintain ISO and OHSAS audit documentation
• Weekly and Monthly OPEX, CAPEX, cashflow and other reports
• Any other tasks as assigned by Head of Section or Head of Branch

Period:

• 6 months

Working Hours:

• 8.30am to 6pm, Mon to Fri

Requirements:

• Degree / Diploma in relevant discipline
• Good knowledge on IT application such as Microsoft Office, Excel and PowerPoint
• Good management and administrative skills such as budget preparation and cost management
• Good communication and customer handling skills
• Must be a team player

Interested applicants, kindly email your detailed resume (MS Word format is preferred):

Please ensure that applications sent through email are no bigger than 1Mb.

We thank all applicants for your interest but regret to inform that only shortlisted candidates would be notified.

Success Human Resource Centre Pte Ltd (EA License Number: 97C4832)
3 Shenton Way, #19-01 Shenton House, Singapore 068805
T: 6337 3183 | F: 6337 0329 | W:www.successhrc.com.sg