Office Administrator & Operations Specialist

BASSETTI TALENT POOL; Singapore; On-site; SGD 26,000 - 32,000; Full time

Benefits offered by this job

Medical and dental insurance

Competitive SGD salary (2600 SGD max)

Inclusive, collaborative culture

Growth opportunities in regional role

Job summary

BASSETTI TALENT POOL is seeking an Office Administrator & Operations Specialist in Singapore. The role supports daily office operations, procurement, travel, and onboarding, serving as the liaison between local and regional teams.

You will manage facilities, vendor relations, and basic finance/HR coordination, ensuring a smooth, compliant workplace for local staff and regional counterparts. Strong English, detail orientation, and independence are essential.

Qualifications

• Bachelor’s or Diploma in a business-related field.
• 3+ years of experience in office administration, operations, or facilities in a multinational environment, Singapore.
• Proven vendor sourcing, negotiation, and contract oversight experience.
• Proficiency with Microsoft Office 365 and modern office/expense software (Concur/Workday/SAP).
• Excellent verbal and written English communication; able to collaborate cross-border.

Responsibilities

• Oversee daily office operations and facility management to ensure a safe, organized workplace.
• Manage procurement, inventory, and fixed-asset registry with periodic audits.
• Process vendor invoices, payments, and employee reimbursements with Finance.
• Coordinate local and regional travel logistics, including visas and itineraries.
• Onboard new hires and coordinate offboarding; liaise with IT for device setup and access.
• Bridge local operations with HQ/region teams across HR, Finance, IT, and business units.
• Plan seasonal initiatives and maintain SOPs; support events and budgeting cycles.
• Perform ad-hoc administrative duties as needed.

Skills

Vendor management

Organizational skills

Communication

Problem solving

Adaptability

Independent work

Education

Diploma or Bachelor's degree in Business Administration, Hospitality, HR, or related field

Tools

Microsoft Office 365

Concur

Workday

SAP

Job description

We are seeking a proactive, highly organized, and detail-oriented Office Administrator & Operations Specialist to join our team in Singapore. In this role, you will be the backbone of our daily office operations, ensuring a seamless working environment for local staff, regional counterparts, and leadership.

You will manage facility operations, vendor relations, procurement, travel logistics, and basic finance and HR coordination, while serving as a key liaison between our Singapore office and regional/headquarter teams.

Key Responsibilities

1. Daily Office Operations & Facility Management

• Proactively identify, report, and resolve day-to-day office issues.
• Serve as the primary point of contact for external vendors, building management, and maintenance service providers.
• Ensure a clean, safe, organized, and fully functional workplace environment at all times.

2. Office Supplies & Asset Management

• Oversee procurement, inventory tracking, and stock replenishment for office supplies and pantry amenities.
• Maintain the company’s fixed-asset registry and conduct periodic audits on hardware, furniture, and office equipment.

3. Finance & Expense Support

• Partner closely with the Finance team to process vendor invoices, payments, expense claims, and employee reimbursements in a timely manner.
• Help clarify and allocate cross-departmental cost ownership for administrative expenditures.

4. Travel & Logistics Coordination

• Manage end-to-end travel logistics for local team members and visiting executives, including flights, accommodation, visas, and itineraries.
• Assist team members with post-travel expense reporting and reconciliation.

5. Onboarding / Offboarding & IT Coordination

• Facilitate administrative onboarding workflows for new hires (desk allocation, welcome kits, access cards).
• Coordinate offboarding logistics for exiting employees.
• Work with the regional IT support team to manage hardware setup, device deployment, and remote-access troubleshooting.

6. Cross-Functional & Regional Collaboration

• Act as the primary administrative bridge connecting local operations with headquarter and regional teams across HR, Finance, IT, and Business units.
• Support local employee engagement initiatives and company culture activities.

7. Calendar-Driven Operations & Events

• Plan, prepare, and execute seasonal and recurring initiatives (e.g., festive/holiday gifting, year-end parties, annual budget preparation, period-end closings).
• Maintain accurate operational logs, records, and standard operating procedures (SOPs).

8. Ad-hoc Duties

• Perform other ad-hoc administrative or operational duties as assigned to support business continuity and growth.

Requirements & Qualifications

• Education: Diploma or Bachelor’s degree in Business Administration, Hospitality, Human Resources, or a related field.
• Experience: 3+ years of experience in office administration, corporate operations, or facility management within a fast-paced or multinational corporate environment in Singapore.
• Vendor Management: Proven track record in vendor sourcing, negotiation, and contract oversight.
• Technical Skills: Proficiency in Microsoft Office 365 (Word, Excel, PowerPoint, Teams) and modern office/expense management software (e.g., Concur, Workday, or SAP).
• Communication: Excellent verbal and written English communication skills; ability to collaborate effectively with cross-border and cross-functional teams.
• Personal Attributes: Strong problem-solving mindset, high attention to detail, adaptability, and the ability to work independently with minimal supervision.

What We Offer

• Competitive compensation package aligned with Singapore market standards (2600 SGD max)
• Comprehensive medical and dental insurance coverage.
• Dynamic, inclusive, and collaborative work environment.
• Opportunities for professional growth within a expanding regional presence.