Executive Assistant (East/Manufacturing/1 Year Contract /Up to $4500)

QUESS SELECTION & SERVICES PTE. LTD.; Singapore; On-site; SGD 67,000 - 89,000; Full time

Job summary

QUESS SELECTION & SERVICES PTE. LTD. is seeking a proactive Executive Assistant to support senior leadership with scheduling, meetings, travel, communications, and confidential administrative tasks.

The role requires 3–5 years of experience supporting executives, strong MS Office proficiency, and the ability to handle sensitive information with discretion. You will coordinate calendars, meetings, and travel while ensuring professional communication across stakeholders.

Qualifications

• Diploma or Bachelor’s degree in any discipline.
• 3–5 years of experience supporting senior executives or leadership teams.
• Proficient in Microsoft 365: Outlook, Excel, PowerPoint, SharePoint.
• Experience with Concur is preferred.
• Excellent organizational and multitasking abilities.
• Ability to handle confidential information with discretion.

Responsibilities

• Oversee executive calendars, schedules, and meeting arrangements.
• Coordinate leadership meetings, town halls, and events.
• Manage domestic and international travel arrangements and expenses.
• Prepare presentations, reports, and executive communications.
• Liaise with senior leadership and internal/external stakeholders.
• Maintain confidential records and compliant administrative systems.
• Support vendor coordination, procurement, and operational initiatives.
• Track action items and ensure timely execution.
• Identify process improvements to enhance efficiency.

Skills

Organizational skills

Discretion

Communication

Education

Diploma or Bachelor's degree

Tools

Microsoft 365

Concur

SharePoint

Job description

Seeking a proactive and organized Executive Assistant to support senior leadership with scheduling, meetings, travel, communications, and administrative tasks while maintaining professionalism and confidentiality.

Responsibilities

• Oversee executive calendars, schedules, communications, and meeting arrangements to ensure alignment with business priorities.
• Coordinate and facilitate leadership meetings, town halls, and corporate events, including agenda preparation, documentation, and logistics management.
• Manage domestic and international travel arrangements, itineraries, travel documentation, and expense claims.
• Prepare and develop presentations, reports, correspondence, and executive-level communications.
• Serve as the primary liaison between senior leadership and internal or external stakeholders, fostering strong professional relationships.
• Maintain confidential records, documents, and administrative systems while ensuring accuracy and compliance.
• Support and drive departmental projects, vendor coordination, procurement activities, and operational initiatives.
• Monitor, track, and follow up on key action items, deliverables, and business commitments to ensure timely execution.
• Identify and implement process improvements to enhance administrative efficiency and support business effectiveness.

Requirements

• Diploma or Bachelor’s degree in any discipline.
• 3–5 years of experience supporting senior executives or leadership teams.
• Proficient in Microsoft 365, including Outlook, Excel, PowerPoint and SharePoint.
• Experience with Concur is preferred.
• Excellent organizational and multitasking abilities.
• Able to handle confidential information with discretion and professionalism.