Administration Manager

a plus manpower services pte. ltd.; Singapore; On-site; SGD 90,000 - 150,000; Full time

Job summary

a plus manpower services pte. ltd. is seeking an experienced Executive Assistant to support C-level executives in a fast-paced multinational environment.

You will manage calendars across multiple time zones, arrange international travel, and coordinate critical meetings with internal teams and external partners. You will prepare, edit, and review executive correspondence, drive important projects, improve administrative workflows, and oversee board meetings and executive events while handling

Qualifications

• Bachelor’s degree or above.
• Experience supporting C-level executives in a fast-paced environment.
• Strong written and verbal communication with professional tone.

Responsibilities

• Provide high-level admin and secretarial support to C-level executives.
• Coordinate calendars, meetings across time zones, and international travel.
• Prepare, review and edit executive-level correspondence and confidential documents.
• Manage special executive projects and follow up on action items.
• Lead process improvements for administrative workflows and efficiency.
• Plan and oversee logistics of board meetings and executive events.
• Handle confidential information with discretion and sound judgment.

Skills

Calendar management

Executive support

Travel coordination

Project management

Cross-functional coordination

Business writing

MS Office

Communication skills

Discretion

Education

Bachelor’s degree or above

Tools

Microsoft Office Suite

Job description

Responsibilities

• Deliver high-level administrative and secretarial support to C-level executives, including proactive calendar management, meeting scheduling across multiple time zones, and travel arrangement for international business trips.
• Act as a trusted liaison between senior management, board members, key stakeholders, and external partners, ensuring effective and professional communication at all times.
• Prepare, review, and edit executive-level correspondence, reports, presentations, and confidential documents with attention to detail and business acumen.
• Coordinate and manage special projects or initiatives on behalf of the executive team, including follow-up on action items and deadlines.
• Lead and implement process improvements in administrative workflows to drive efficiency and support business growth.
• Plan, organize, and oversee the logistics of corporate events, board meetings, and executive offsites.
• Handle confidential information and sensitive matters with discretion, sound judgment, and a high degree of professionalism.

Requirements

• Bachelor’s degree or above
• At least 5 years of proven experience supporting senior executives or C-suite leaders in a fast-paced environment.
• Demonstrated ability to manage complex schedules and competing priorities independently.
• Strong project management skills and experience in coordinating cross-functional initiatives.
• Excellent verbal and written communication skills, with advanced business writing ability.
• High proficiency in Microsoft Office Suite
• Strong organizational skills, meticulous attention to detail, and the ability to maintain confidentiality at all times.
• Experience working in multinational companies or supporting global teams is preferred.