Executive Assistant, Tech Industry (contract)

OPTIMUM SOLUTIONS (SINGAPORE) PTE LTD; Singapore; On-site; SGD 90,000 - 130,000; Full time

Job summary

Optimum Solutions (Singapore) Pte Ltd. is seeking an experienced Executive Assistant to support senior leaders. The role focuses on managing complex calendars across multiple time zones, arranging international travel, and coordinating high-profile meetings and events.

Ideal candidates have 8+ years in executive support, strong organizational skills, and familiarity with Outlook, Teams, and SharePoint. Contract role ending 30 June 2027 with location in Central Singapore.

Qualifications

• At least 8 years of experience in an Executive Assistant or similar role supporting senior leadership or C-suite executives.
• Proven ability to manage complex calendars, executive travel, and high-volume coordination activities.
• Experience managing expense claims.
• Experience supporting stakeholders across different time zones will be a plus.
• Experience in a technology or multinational corporate environment will be a plus.
• Strong organizational skills with excellent attention to detail and follow-through.
• Experience coordinating executive visits and managing external vendors or suppliers.
• Familiarity with modern workplace productivity tools (e.g., Outlook, Teams, SharePoint or equivalent collaboration platforms).

Responsibilities

• Manage complex executive calendars, including scheduling across multiple time zones and coordinating meetings with senior stakeholders.
• Handle end-to-end travel management for senior leadership, including multi-leg international itineraries and detailed travel plans.
• Coordinate executive visits, leadership offsites, and business events, including venue sourcing and on-site logistics.
• Manage expense submissions and financial administration for senior leaders through corporate expense platforms.

Skills

Calendar management

Executive support

Travel coordination

Expense management

Time zone coordination

Vendor coordination

Attention to detail

Cross-functional communication

MS Office / collaboration tools

Education

Bachelor's degree or equivalent

Tools

Outlook

Teams

SharePoint

Expense platforms

Job description

Our client, a leading global technology company behind one of the world's largest digital ecosystems, is seeking a highly organized Executive Assistant with experience managing multiple calendars to manage and coordinate complex, multi-time-zone calendars with precision and efficiency.

This is a contract role ending on 30 June 2027.

Location: Central

Responsibilities

• Manage complex executive calendars, including scheduling across multiple time zones, prioritizing competing demands, and coordinating internal and external meetings with senior stakeholders.
• Handle end-to-end travel management for senior leadership, including multi-leg international itineraries, flight bookings, accommodation, ground transportation, and preparation of detailed travel plans.
• Coordinate executive visits, leadership offsites, and business events, including venue sourcing, supplier engagement, catering arrangements, and on-site logistics.
• Manage expense submissions and financial administration on behalf of senior leaders, ensuring timely and accurate processing through corporate expense platforms.

Requirements

• At least 8 years of experience in an Executive Assistant or similar role supporting senior leadership or C-suite executives.
• Proven ability to manage complex calendars, executive travel, and high-volume coordination activities.
• Experience managing expense claims.
• Experience supporting stakeholders across different time zones will be a plus.
• Experience in a technology or multinational corporate environment will be a plus.
• Strong organizational skills with excellent attention to detail and follow-through.
• Experience coordinating executive visits and managing external vendors or suppliers.
• Familiarity with modern workplace productivity tools (e.g., Outlook, Teams, SharePoint or equivalent collaboration platforms).