Executive Assistant

PerkinElmer Scientific (Singapore) Pte. Ltd.; Singapore; On-site; SGD 40,000 - 55,000; Full time

Job summary

A scientific company in Singapore is seeking an experienced administrative professional to support the Vice President, Operations, and senior leaders. The successful candidate will coordinate schedules, manage travel arrangements, and handle various administrative tasks. A diploma or degree in Business Administration or Marketing is required, along with proficiency in MS Office and strong communication skills. Attention to detail, time management, and confidentiality are critical.

Qualifications

• Diploma or Degree in Business Administration, Marketing, or equivalent.
• PC literate in MS Office.
• Self-motivated and able to work independently.

Responsibilities

• Provide full secretarial and administrative support to Vice President, Operations.
• Prepare, organize and coordinate all presentations and meetings.
• Manage schedule and ensure timely notifications for appointments.

Skills

Excellent written and verbal communication skills

Self-motivated

Team-oriented

Attention to details

Time management

Education

Diploma / Degree in Business Administration or Marketing

Tools

MS Office

Job description

Responsibilities

Location Singapore, SG
Job ID REQ-056502

• Provide full secretarial and administrative support to Vice President, Operations and Senior Leaders (regional)
• Prepare, organize and coordinate all presentations / conferences / meetings / townhalls / events
• Manage schedule and ensure that all appointments / meetings are timely and notified
• Support in preparation of meeting agendas and presentation materials
• Handle all travel arrangements (flights, hotel, transport, dining), expenses claims etc.
• Maintain electronic filing and archive system
• Follow up on all matters timely and professionally with regards to the communication and coordination of all meetings with internal and external parties.
• Ensure confidentiality of information when handling confidential documents
• Any other adhoc tasks assigned

Requirements

• Diploma / Degree in Business Administration, Marketing or equivalent.
• PC literate in MS Office.
• Excellent written and verbal communication skills
• Self-motivated and able to work independently.
• Team-oriented with ability to adapt effectively in a matrix organization and acrossfunctional teams.
• High adaptability, ability to complete high volume of tasks in a fast-paced environment
• Meticulous and attention to details
• Good time management and ability to prioritize tasks.
• High level of discretion and confidentiality