Executive Administrative Assistant: Scheduling, Travel & Support

MAI SALONS PTE. LTD.; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

MAI SALONS PTE. LTD. in Singapore is seeking an Administrative Assistant to support daily office tasks, manage scheduling, and assist visitors with a positive, professional demeanor.

Candidates should be detail-oriented, proficient with office software, and capable of multitasking while delivering excellent written and verbal communication. Multilingual abilities are a plus, and availability during opening hours is expected.

Qualifications

• Associate's Degree in a related field is required.
• Prior administrative experience is preferred.
• Excellent computer skills, especially typing.
• Attention to detail is essential.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.
• Ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Perform any other duties assigned by the director.

Skills

Communication skills

Multitasking

Attention to detail

Typing

Education

Associate's Degree in a related field

Job description

MAI SALONS PTE. LTD. in Singapore is seeking an Administrative Assistant to support daily office tasks, manage scheduling, and assist visitors with a positive, professional demeanor.

Candidates should be detail-oriented, proficient with office software, and capable of multitasking while delivering excellent written and verbal communication. Multilingual abilities are a plus, and availability during opening hours is expected.