Executive Administrative & Scheduling Lead

SHAHANA PLUS HOLDINGS PTE. LTD.; Singapore; On-site; SGD 32,000 - 48,000; Full time

Job summary

SHAHANA PLUS HOLDINGS PTE. LTD. invites applications for an Administrative Assistant to support daily office operations in a dynamic environment.

The role emphasizes effective communication, accuracy, and proactive problem-solving while handling multiple tasks with a positive attitude. Responsibilities include scheduling, travel arrangements, document preparation, and visitor support. The ideal candidate will be detail-oriented, experienced with office software, and able to work under pressure

Qualifications

• Associate degree or equivalent required.
• Prior administrative experience.
• Excellent computer skills, especially typing.
• Attention to detail.
• Multilingual may be preferred or required.
• Desire to be proactive and create a positive experience for others.
• The ability to work under pressure.
• Availability to work within opening hours (e.g. evenings, holidays, weekends).

Responsibilities

• Handling office tasks, such as filing, generating reports and presentations, setting up for meetings, and reordering supplies.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Making travel arrangements, such as booking flights, cars, and making hotel and restaurant reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Perform any other duties assigned by the director.

Skills

Communication

Multitasking

Professionalism

Attention to detail

Customer service

Education

Associate's Degree in a related field

Tools

Microsoft Office

Excel

Email management

Job description

SHAHANA PLUS HOLDINGS PTE. LTD. invites applications for an Administrative Assistant to support daily office operations in a dynamic environment.

The role emphasizes effective communication, accuracy, and proactive problem-solving while handling multiple tasks with a positive attitude. Responsibilities include scheduling, travel arrangements, document preparation, and visitor support. The ideal candidate will be detail-oriented, experienced with office software, and able to work under pressure