Administrative Assistant

INTERPARFUMS ASIA-PACIFIC PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

INTERPARFUMS ASIA-PACIFIC PTE. LTD. in Singapore is seeking an Administrative Assistant to support the growth of our Asia Pacific business.

This full-time, office-based role focuses on delivering reliable administrative support for orders, logistics, reports, and trade documents. You will coordinate travel, organize samples and colour proofs, manage meeting room bookings, and assist with trade events. Proficiency in English and Chinese, strong Excel skills, and good coordination and

Qualifications

• Meticulous, organised, prompt and reliable.
• Good coordination, time management and communication skills.
• Proficient in written and oral English and Chinese.
• Logistics and/or sales operations knowledge will be helpful.
• Good working knowledge on Microsoft Office, especially Excel.

Responsibilities

• Administrative role on orders and logistics arrangement
• Upkeep retail sales team record and uniform production
• Compilation of reports and trade documents
• Organize samples and colourproofs for distribution
• Courier packing and arrangement
• Business travel booking arrangement for the team
• Coordinate meeting room booking and record meeting minutes
• Assist in trade event scheduling
• Ad-hoc administrative tasks as required

Skills

Meticulous

Organised

Time management

Communication skills

Bilingual English/Chinese

Tools

Microsoft Office

Job description

Leading beauty & fragrance organization is looking for an Administrative Assistant to support the growth of a dynamic Asia Pacific business. As a support role, the successful candidate will be fully responsible for administrative tasks. This is a full-time office-based position in the Singapore office.

Job Scope

• Administrative role on orders and logistics arrangement
• Upkeep retail sales team record and uniform production
• Compilation of reports and trade documents
• Organize samples and colourproofs for distribution
• Courier packing and arrangement
• Business travel booking arrangement for the team
• Coordinate meeting room booking and record meeting minutes
• Assist in trade event scheduling
• Ad-hoc administrative tasks as required

REQUIREMENT

• Meticulous, organised, prompt and reliable.
• Good coordination, time management and communication skills.
• Proficient in written and oral English and Chinese.
• Logistics and/or sales operations knowledge will be helpful.
• Good working knowledge on Microsoft Office, especially Excel.