Executive Assistant — Schedule & Operations Maestro

Amori Management Pte. Ltd.; Singapore; On-site; SGD 42,000 - 62,000; Full time

Job summary

Amori Management Pte. Ltd. in Singapore is seeking organised, proactive Executive Assistants to support management, coordinate daily operations, and ensure smooth workflow across the team.

Responsibilities include managing calendars, scheduling meetings, handling correspondence, preparing documents and reports, liaising with internal teams and external parties, and maintaining confidentiality. Mandarin proficiency is preferred for Mandarin-speaking clients.

Qualifications

• Singaporean/PR
• Local Polytechnic Diploma or Bachelor’s Degree
• Prior experience in administrative support or executive assistance is advantageous
• Proficiency in English; Mandarin proficiency preferred for Mandarin-speaking clients
• Excellent organisational, multitasking, and time-management skills
• Strong written and verbal communication, attention to detail
• Proactive, discreet, and dependable; able to handle confidential information
• Proficient in Microsoft Office and digital tools
• Able to work independently and collaboratively in a team environment

Responsibilities

• Provide administrative and executive support to management, including scheduling appointments, managing calendars, and coordinating meetings
• Handle correspondence, emails, phone calls, and other communications professionally
• Prepare, organise, and maintain documents, reports, presentations, and records
• Coordinate meeting arrangements, follow-ups, and administrative tasks to ensure timely completion
• Liaise with internal teams and external parties to facilitate smooth communication and workflow
• Assist with daily operational matters, project coordination, and ad hoc assignments as required
• Maintain confidentiality when handling sensitive information and exercise discretion
• Identify opportunities to improve administrative processes and enhance overall work efficiency

Skills

Organisational skills

Multitasking

Time management

Attention to detail

Proactive

Discretion

Communication

Mandarin communication

Education

Diploma or Bachelor’s degree

Tools

Microsoft Office

Job description

Amori Management Pte. Ltd. in Singapore is seeking organised, proactive Executive Assistants to support management, coordinate daily operations, and ensure smooth workflow across the team.

Responsibilities include managing calendars, scheduling meetings, handling correspondence, preparing documents and reports, liaising with internal teams and external parties, and maintaining confidentiality. Mandarin proficiency is preferred for Mandarin-speaking clients.