Executive Administration & Operations Lead

Esri Singapore; Singapore; On-site; SGD 78,000 - 112,000; Full time

Job summary

Esri Singapore is seeking an experienced Executive Assistant / Office Manager to support two principals, including the CEO and Regional MD. The role prioritises calendars, travel, and confidential scheduling, while ensuring smooth office operations and vendor coordination.

You will prepare briefing materials, manage venues and events, and assist with department-level requests without compromising executive priorities.

Qualifications

• Diploma or Degree in Business Administration, Office Management, or related field.
• 5+ years of experience in a combined EA/PA and office/facilities management role.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office / Google Workspace; familiarity with expense and calendar management tools.
• Comfortable managing competing priorities across two principals.

Responsibilities

• Owns both principals' calendars as a strategic asset and prioritizes time.
• Eliminates double-bookings and missed prep windows.
• Manages travel arrangements and contract routing needing CEO/Regional MD signature.
• Delivers pre-reads and briefing materials ahead of meetings.
• Resolves facilities issues within SLA and reviews vendor contracts annually.
• Supports Heads of Department and marketing events as needed.

Skills

Executive support

Calendar management

English communication

Office tools

Prioritization

Education

Diploma/degree in business admin

Job description

Esri Singapore is seeking an experienced Executive Assistant / Office Manager to support two principals, including the CEO and Regional MD. The role prioritises calendars, travel, and confidential scheduling, while ensuring smooth office operations and vendor coordination.

You will prepare briefing materials, manage venues and events, and assist with department-level requests without compromising executive priorities.