Senior Executive Assistant & Office Operations

Esri Singapore; Singapore; On-site; SGD 54,000 - 82,000; Full time

Job summary

Esri Singapore is seeking an experienced Executive Assistant/Personal Assistant to support two principals in Singapore. The role focuses on strategic calendar management, travel coordination, and high‑level administrative tasks essential to leadership success.

The ideal candidate brings 5+ years in EA/PA roles, exceptional English communication, and proficiency with Microsoft Office and Google Workspace. You will help maintain facilities, manage documents, and streamline processes.

Qualifications

• Diploma or Degree in Business Administration, Office Management, or related field.
• 5+ years of experience in a combined EA/PA and office/facilities management role.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office / Google Workspace; familiarity with expense and calendar management tools.
• Comfortable managing competing priorities across two principals and occasional department-level requests.
• Calm under pressure, comfortable owning ambiguous problems end to end.
• Strong judgment and organizational trust sufficient to flag early signals to senior leadership.
• Familiarity with government, defense, or enterprise B2B context (preferred).

Responsibilities

• Owns principals' calendars as a strategic asset and prioritizes time.
• Prevents double-bookings and ensures prep windows are set.
• Assists Heads of Department with travel arrangements when needed.
• Manages contracts/documents requiring signatures and tracking.
• Maintains facilities SLA and drives admin process improvements.

Skills

Calendar management

Executive support

Travel coordination

Relationship management

Discretion

Education

Diploma or Degree in Business Administration or related field

Tools

Microsoft Office

Google Workspace

Job description

Esri Singapore is seeking an experienced Executive Assistant/Personal Assistant to support two principals in Singapore. The role focuses on strategic calendar management, travel coordination, and high‑level administrative tasks essential to leadership success.

The ideal candidate brings 5+ years in EA/PA roles, exceptional English communication, and proficiency with Microsoft Office and Google Workspace. You will help maintain facilities, manage documents, and streamline processes.