Strategic EA to CEO & Regional MD

Esri Singapore Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Esri Singapore Pte Ltd is seeking an experienced Executive Assistant/PA to support two senior leaders. You will manage calendars, prepare briefing materials, coordinate travel, and oversee facilities and contracts to ensure smooth operations.

The role requires strong English communication, adeptness with MS Office/Google Workspace, and the ability to handle competing priorities with discretion and professionalism.

Qualifications

• Diploma or Degree in Business Admin, Office Management, or related field.
• 5+ years in combined EA/PA and office/facilities management.
• Excellent written and verbal English communication.
• Proficient with MS Office and Google Workspace; calendar & expense tools.
• Experience managing priorities across two principals.
• Calm under pressure; able to flag signals to senior leadership.

Responsibilities

• Owns principals' calendars as a strategic asset and prioritizes time.
• Eliminates double-bookings and missed prep windows.
• Assists Heads of Department with travel arrangements.
• Manages routing, tracking, and follow-up of contracts/documents needing signatures.
• Delivers pre-reads and briefing materials before meetings.
• Resolves facilities issues within SLA and maintains safety/compliance.
• Reviews and renegotiates vendor contracts annually for cost/service improvements.
• Manages client/partner visits and supports event hosting when needed.

Skills

Calendar management

Communication

Office software

Prioritization

Stakeholder coordination

Education

Business/Admin degree

Tools

MS Office

Google Workspace

Expense tools

Job description

Esri Singapore Pte Ltd is seeking an experienced Executive Assistant/PA to support two senior leaders. You will manage calendars, prepare briefing materials, coordinate travel, and oversee facilities and contracts to ensure smooth operations.

The role requires strong English communication, adeptness with MS Office/Google Workspace, and the ability to handle competing priorities with discretion and professionalism.