Executive Business Admin

Esri Singapore Pte Ltd; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Esri Singapore Pte Ltd is seeking an experienced Executive Assistant/PA to support two senior leaders. You will manage calendars, prepare briefing materials, coordinate travel, and oversee facilities and contracts to ensure smooth operations.

The role requires strong English communication, adeptness with MS Office/Google Workspace, and the ability to handle competing priorities with discretion and professionalism.

Qualifications

• Diploma or Degree in Business Admin, Office Management, or related field.
• 5+ years in combined EA/PA and office/facilities management.
• Excellent written and verbal English communication.
• Proficient with MS Office and Google Workspace; calendar & expense tools.
• Experience managing priorities across two principals.
• Calm under pressure; able to flag signals to senior leadership.

Responsibilities

• Owns principals' calendars as a strategic asset and prioritizes time.
• Eliminates double-bookings and missed prep windows.
• Assists Heads of Department with travel arrangements.
• Manages routing, tracking, and follow-up of contracts/documents needing signatures.
• Delivers pre-reads and briefing materials before meetings.
• Resolves facilities issues within SLA and maintains safety/compliance.
• Reviews and renegotiates vendor contracts annually for cost/service improvements.
• Manages client/partner visits and supports event hosting when needed.

Skills

Calendar management

Communication

Office software

Prioritization

Stakeholder coordination

Education

Business/Admin degree

Tools

MS Office

Google Workspace

Expense tools

Job description

About the job

We deliver the best GIS solutions in the world, with the brightest minds on the map.

What are the issues that matter most to you? Climate change, national security, disaster response?

At Esri Singapore and solutions and get an inside look into the real-world challenges that shape our future.

1. We turn problems into opportunities, and that takes two things:
2. The most powerful GIS technology and solutions.

Driven, talented, and passionately curious people.

Here we connect them, and that’s how we achieve incredible things for communities, economies, and for your career.

About the role

1. Executive Leverage

• Owns both principals' calendars as a strategic asset, actively shaping the mix of time, not just scheduling around requests
• Eliminates double-bookings and missed prep windows before they reach either principal
• Exercises judgment on prioritization when the CEO's and Regional MD's needs compete for time
• Assists Heads of Department with occasional travel arrangements, without letting this secondary support displace CEO/Regional MD priorities
• Manages the routing, tracking, and follow-up of contracts and documents requiring CEO/Regional MD signature, ensuring nothing stalls or gets missed

2. Decision Readiness

• Delivers pre-reads and briefing materials ahead of meetings as standard practice
• Anticipates information gaps before they become a liability in leadership, client, or government-facing settings
• As familiarity and trust develop over time, flags emerging issues, friction points, or shifts in team sentiment to the CEO or Regional MD, without taking on the authority to act on them directly

3. Workplace Continuity

• Resolves facilities issues (IT infra, access, environment) within SLA
• Maintains a zero-lapse standard on safety and compliance (fire safety, access control, insurance, licensing)
• Identifies and drives improvements to administrative processes (e.g. filing, procurement requests, travel booking workflows) to reduce friction for the wider team

4. Vendor & Cost Stewardship

• Owns facilities opex against budget, with variance as a signal to act on
• Proactively reviews and renegotiates vendor contracts annually for cost or service improvement

5. Stakeholder Experience

• Owns the client/partner visit experience end to end
• Handles ad hoc requests from Heads of Department without letting this secondary support crowd out CEO/Regional MD priorities
• Provides additional manpower support to Marketing for hosting events on an as-needed basis
• Coordinates with event specialists to ensure logistics are fully handled for visitor and delegation visits

About you

To be successful you will need to bring along:

Qualifications and experience, skills and behaviours

• Diploma or Degree in Business Administration, Office Management, or related field
• 5+ years of experience in a combined EA/PA and office/facilities management role
• Excellent written and verbal communication skills in English
• Proficiency in Microsoft Office / Google Workspace; familiarity with expense and calendar management tools
• Comfortable managing competing priorities across two principals and occasional department-level requests
• Calm under pressure, comfortable owning ambiguous problems end to end
• Strong judgment and organizational trust sufficient to flag early signals to senior leadership
• Familiarity with government, defense, or enterprise B2B context (preferred)

Discover how our values shape our impact, your journey begins with one click here: Our people

Please note that Esri Singapore does not accept unsolicited resumes from recruiters or employment agencies.