Executive (Admin) – Student Development & Alumni Relations Dept

Public Service Division; Singapore; On-site; SGD 30,000 - 54,000; Full time

Job summary

The Public Service Division, within the Student Development & Alumni Relations Department, is seeking an Admin Executive to ensure smooth office operations. You will handle procurement, finance processing, facilities bookings, asset management, and provide secretariat support to the Director while routing inquiries from students and external parties.

Ideal candidates have qualifications in office administration, procurement, or finance with at least 2 years relevant experience, strong

Qualifications

• 2+ years of relevant admin/procurement/finance experience
• Strong written and spoken communication skills
• Detail-oriented with good time management and ability to work independently
• Team player with problem-solving and decision-making skills
• Proficient in Microsoft Office (Word, PowerPoint, Excel, Outlook)

Responsibilities

• Handle procurement tasks including e-Cat purchases and goods receipts
• Process invoices, reimbursements, and student payments via PSEA/AXS
• Monitor expenditures and maintain proper records
• Manage facilities bookings and equipment/logistics loans
• Track fixed assets and stored items; assist assets write-off and disposal
• Maintain equipment and logistics (e.g., blazers) for loan to events
• Perform front counter duties; issue keys, blazer, equipment and logistics items
• Route inquiries from students and external parties via various channels
• Provide secretariat support to the Director including calendar management and meeting scheduling
• Perform other ad-hoc administrative duties as assigned

Skills

Office administration

Procurement

Finance

Communication skills

Time management

Education

Office administration / Procurement / Finance qualification

Tools

Microsoft Office

Job description

[What the role is]

The Admin Executive plays a key role in ensuring the smooth running of office operations within the Student Development & Alumni Relations Department. This role is responsible for day-to-day office administration, including procurement, finance processing, facilities bookings, and the management of equipment and logistics loans. The incumbent also provides secretariat support to the Director and routes enquiries from students and external parties.

[What you will be working on]

• Perform procurement-related functions, including raising e-Cat purchases and goods receipt.
• Perform finance-related functions, including processing invoices and reimbursement claims, and handling student payments via Post-Secondary Education Account (PSEA) and AXS.
• Monitor and track expenditures, maintaining proper records and documentation.
• Perform facilities booking-related functions.
• Track fixed assets and stored items; support asset write-off and disposal.
• Maintain equipment and logistics (including blazers) for loan to support events and programmes.
• Perform front counter duties, including issuing keys, blazers, equipment, and logistics items.
• Route enquiries from students and external parties received via various channels.
• Provide secretariat support to the Director, including calendar management and meeting scheduling.
• Perform other ad-hoc administrative duties as assigned.

[What we are looking for]

• Qualifications in office administration, procurement, or finance, and a minimum of 2 years of relevant experience.
• Good oral and written communication skills.
• Detail-oriented, independent, and self-motivated with good time management skills.
• A team player with good problem-solving and decision-making skills.
• Proficient in Microsoft Office applications (Word, PowerPoint, Excel, Outlook, etc.).

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