Executive (Admin) – Student Development & Alumni Relations Dept

NYP International; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

Nanyang Polytechnic is seeking an Admin Executive to ensure smooth office operations within the Student Development & Alumni Relations Department. You will handle procurement, finance processing, facilities bookings, asset tracking, and secretariat support for the Director.

The role requires at least 2 years of relevant experience, strong communication, detail orientation, and proficiency in Microsoft Office. Onsite work is expected as part of a dynamic team.

Qualifications

• Qualifications in office administration, procurement, or finance, and a minimum of 2 years of relevant experience.
• Good oral and written communication skills.
• Detail-oriented, independent, and self-motivated with good time management skills.
• A team player with good problem-solving and decision-making skills.

Responsibilities

• Perform procurement-related functions, including raising e-Cat purchases and goods receipt.
• Perform finance-related functions, including processing invoices and reimbursement claims, and handling student payments via PSEA and AXS.
• Monitor and track expenditures, maintaining proper records and documentation.
• Perform facilities booking-related functions.
• Track fixed assets and stored items; support asset write-off and disposal.
• Maintain equipment and logistics for loan to support events and programmes.
• Route enquiries from students and external parties received via various channels.
• Provide secretariat support to the Director, including calendar management and meeting scheduling.

Skills

Procurement

Finance processing

Facilities management

Office administration

Secretariat support

Customer service

Tools

Microsoft Office

Job description

What the role is:

The Admin Executive plays a key role in ensuring the smooth running of office operations within the Student Development & Alumni Relations Department. This role is responsible for day-to-day office administration, including procurement, finance processing, facilities bookings, and the management of equipment and logistics loans. The incumbent also provides secretariat support to the Director and routes enquiries from students and external parties.

What you will be working on:

• Perform procurement-related functions, including raising e-Cat purchases and goods receipt.
• Perform finance-related functions, including processing invoices and reimbursement claims, and handling student payments via Post-Secondary Education Account (PSEA) and AXS.
• Monitor and track expenditures, maintaining proper records and documentation.
• Perform facilities booking-related functions.
• Track fixed assets and stored items; support asset write-off and disposal.
• Maintain equipment and logistics (including blazers) for loan to support events and programmes.
• Perform front counter duties, including issuing keys, blazers, equipment, and logistics items.
• Route enquiries from students and external parties received via various channels.
• Provide secretariat support to the Director, including calendar management and meeting scheduling.
• Perform other ad-hoc administrative duties as assigned.

What we are looking for:

• Qualifications in office administration, procurement, or finance, and a minimum of 2 years of relevant experience.
• Good oral and written communication skills.
• Detail-oriented, independent, and self-motivated with good time management skills.
• A team player with good problem-solving and decision-making skills.
• Proficient in Microsoft Office applications (Word, PowerPoint, Excel, Outlook, etc.).

#LI-Onsite

About Nanyang Polytechnic

Nanyang Polytechnic is committed to providing quality education and training to prepare our graduates for life and work, equipping them to contribute to the technological, economic and social development of Singapore. Nanyang Polytechnic will harness our resources and expertise to offer manpower development programmes and services to business and industry in support of Singapore's national development.