Executive (Admin) – Student Development & Alumni Relations Dept

NYP Nanyang Polytechnic; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

NYP Nanyang Polytechnic in Singapore is seeking an Admin Executive to ensure smooth office operations within the Student Development & Alumni Relations Department. You will handle day-to-day administration, procure goods, process invoices, and support facilities bookings and asset management.

The role also includes front desk duties, routing enquiries, and providing secretariat support to the Director, including calendar management and meeting scheduling.

Qualifications

• Minimum 2 years of relevant experience in office administration, procurement, or finance.
• Good oral and written communication skills.
• Detail-oriented, independent and self-motivated with good time management.
• A team player with good problem-solving and decision-making skills.

Responsibilities

• Perform procurement-related functions, including raising e-Cat purchases and goods receipt.
• Process invoices and reimbursement claims, and handle student payments via PSEA and AXS.
• Monitor expenditures and maintain records and documentation.
• Perform facilities booking-related functions.
• Track fixed assets and stored items; support asset write-off and disposal.
• Maintain equipment and logistics for loan to support events and programmes.
• Front counter duties, including issuing keys, blazers, equipment, and logistics items.
• Route enquiries from students and external parties.
• Provide secretariat support to the Director, including calendar management and meeting scheduling.
• Perform other ad-hoc administrative duties as assigned.

Skills

Communication skills

Time management

Attention to detail

Problem solving

Team player

Tools

Microsoft Office

Job description

What the role is

The Admin Executive plays a key role in ensuring the smooth running of office operations within the Student Development & Alumni Relations Department. This role is responsible for day-to-day office administration, including procurement, finance processing, facilities bookings, and the management of equipment and logistics loans. The incumbent also provides secretariat support to the Director and routes enquiries from students and external parties.

What you will be working on

• Perform procurement-related functions, including raising e-Cat purchases and goods receipt.
• Perform finance-related functions, including processing invoices and reimbursement claims, and handling student payments via Post-Secondary Education Account (PSEA) and AXS.
• Monitor and track expenditures, maintaining proper records and documentation.
• Perform facilities booking-related functions.
• Track fixed assets and stored items; support asset write-off and disposal.
• Maintain equipment and logistics (including blazers) for loan to support events and programmes.
• Perform front counter duties, including issuing keys, blazers, equipment, and logistics items.
• Route enquiries from students and external parties received via various channels.
• Provide secretariat support to the Director, including calendar management and meeting scheduling.
• Perform other ad-hoc administrative duties as assigned.

What we are looking for

• Qualifications in office administration, procurement, or finance, and a minimum of 2 years of relevant experience.
• Good oral and written communication skills.
• Detail-oriented, independent, and self-motivated with good time management skills.
• A team player with good problem-solving and decision-making skills.
• Proficient in Microsoft Office applications (Word, PowerPoint, Excel, Outlook, etc.).

The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development. Be part of the team that shapes the future of Singapore.