School of Engineering - Senior Executive/Assistant Manager

Public Service Division; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

Public Service Division in Singapore is seeking a Senior Executive/Assistant Manager to provide integrated administrative, procurement and student development support for the School of Engineering. You will guide academic staff on procurement, handle end-to-end purchasing, ensure policy compliance, and support data-driven decision making.

You will also co-develop student development programmes and engagement activities, support clubs, coordinate committees and events, and leverage Microsoft 365

Qualifications

• At least 3 years of relevant experience, preferably in education administration.
• Strong organisational, communication and coordination skills.
• Team player with the ability to collaborate effectively across all levels.
• Meticulous and self-driven, with strong attention to detail.
• Able to work in a fast-paced environment and manage multiple priorities.
• Proficient in Microsoft Office; familiar with Microsoft 365 and digital/automation tools (e.g. SharePoint, Power Automate, RPA) is preferred.

Responsibilities

• Provide guidance to administrative staff on procurement and budgeting processes.
• Perform end-to-end procurement following government guidelines.
• Ensure compliance with organisational policies and support audits.
• Maintain accurate data repositories and records for reporting and decision-making.
• Co-develop and implement student development programmes and engagement activities.
• Support student clubs and activities to promote engagement and holistic development.
• Coordinate committees, meetings and school-wide events; handle secretariat duties.
• Utilise Microsoft 365 and automation tools to streamline workflows and data management.
• Undertake ad-hoc assignments and projects as required.

Skills

Procurement

Budgeting

Administrative support

Microsoft Office

SharePoint

Power Automate

Teamwork

Tools

SharePoint

Power Automate

RPA

Job description

What the role is

School of Engineering - Senior Executive/Assistant Manager

What you will be working on

To provide integrated administrative, procurement and student development support to ensure efficient school operations and enhance student engagement outcomes.

• Provide guidance to academic staff on procurement and budgeting processes
• Perform end-to-end procurement (e.g. Small Value Purchases, Invitation To Quote, Request For Quote, Direct Contracting, Invitation To Tender) in accordance with government procurement guidelines
• Ensure compliance with organisational policies and support quality assurance audits with key stakeholders
• Maintain accurate data repositories and records to support reporting, compliance and decision-making
• Co-develop and implement student development programmes, leadership initiatives and engagement activities
• Support student club and activities to promote engagement and holistic development
• Support committees, meetings and school-wide events, including coordination, documentation and secretariat duties
• Leverage Microsoft 365 and digital/automation tools (e.g. SharePoint, Power Automate, RPA) to streamline workflows and enhance data management
• Undertake ad-hoc assignments and projects as required

What we are looking for

• At least 3 years of relevant experience, preferably in education administration
• Strong organisational, communication and coordination skills
• Team player with the ability to collaborate effectively across all levels
• Meticulous and self-driven, with strong attention to detail
• Able to work in a fast-paced environment and manage multiple priorities
• Proficient in Microsoft Office; familiar with Microsoft 365 and digital/automation tools (e.g. SharePoint, Power Automate, RPA) is preferred.