Executive - Admin & Project support (3 months)

Synapxe; Singapore; On-site; SGD 28,000 - 50,000; Full time

Job summary

Synapxe in Singapore is seeking an Executive - Admin & Project Support for a 3-month temporary position. You will assist in validating project delivery data, maintaining records and supporting management reporting.

The role requires a Diploma in a related field, strong Excel skills, meticulous attention to detail, and the ability to work independently while handling multiple outstanding actions.

Qualifications

• Must have Diploma or equivalent in a related discipline.
• Experience in project administration, data validation or governance is preferred.
• Strong attention to detail and ability to reconcile information across sources.
• Proficient in Excel filtering, lookups and PivotTables.

Responsibilities

• Review planned and actual project dates against supporting documents.
• Identify missing or inconsistent information and follow up with Project Managers.
• Escalate overdue or unresolved matters to the reporting manager.
• Maintain a complete, traceable evidence trail of validations.
• Keep an up-to-date tracker of checks and outstanding actions.
• Prepare regular management reports on validation progress and data-quality concerns.
• Record sighted documents and validation results accurately.

Skills

Attention to detail

Communication skills

Independent working

Time management

Microsoft Excel

Education

Diploma in Business Administration / Information Systems / Project Management / Accounting

Tools

Microsoft Scheduler

Job description

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Executive - Admin & Project support (3 months)

The Executive role is to support the validation of project delivery information used for management reporting. The role involves reviewing project records across internal systems, verifying key project dates against supporting documents, following up on missing or inconsistent information, and maintaining complete records for audit purposes.
This is a 3 months temporary position.

Role & Responsibilities

• Review planned and actual project completion dates and verify their accuracy against relevant supporting documents.
• Identify missing or inconsistent information and follow up with Project Managers to update or clarify the relevant records.
• Follow up with Project Managers when supporting documents are missing, inaccessible or insufficient for validation.
• Record the documents sighted and validation results to maintain a complete, traceable and auditable evidence trail.
• Maintain an up-to-date tracker of completed checks, outstanding actions, discrepancies and follow-up status.
• Escalate overdue or unresolved matters to the reporting manager for further action.
• Prepare regular management reports on validation progress, outstanding items, key exceptions and data-quality concerns.

Requirements

• Diploma in Business Administration, Information Systems, Project Management, Accounting or a related discipline.
• Experience in project administration, data validation, governance, audit support or management reporting is preferred.
• Meticulous, strong attention to detail and ability to reconcile information across multiple sources.
• Good in Microsoft Excel, including data filtering, lookups and PivotTables.
• Experience in Microsoft Scheduler is an advantage.
• Comfortable working with internal systems, project records and document repositories.
• Good written and verbal communication skills, with the ability to follow up professionally with Project Managers.
• Able to work independently, manage multiple outstanding actions and meet reporting timelines.