Senior Administrator (Project Admin) (Ref 26593)

Jobline Resources Pte Ltd; Singapore; On-site; SGD 31,000 - 47,000; Part time

Job summary

Jobline Resources Pte Ltd seeks a detail-oriented Project Validation Coordinator to review planned and actual project dates, identify data gaps and follow up with Project Managers. The role includes maintaining an auditable evidence trail, tracking actions, and escalating issues to management.

3-month agency contract offered in Singapore. The candidate should have a degree or diploma in business/IS/PM/accounting, strong Excel skills, and be capable of independent multitasking while meeting

Qualifications

• Degree / Diploma in Business Administration, Information Systems, Project Management, Accounting or a related discipline.
• Experience in project administration, data validation, governance, audit support or management reporting is preferred.
• Meticulous, strong attention to detail and ability to reconcile information across multiple sources.
• Good in Microsoft Excel, including data filtering, lookups and PivotTables.
• Experience in Microsoft Scheduler is an advantage.
• Comfortable working with internal systems, project records and document repositories.
• Good written and verbal communication skills, with the ability to follow up professionally with Project Managers.
• Able to work independently, manage multiple outstanding actions and meet reporting timelines.

Responsibilities

• Review planned and actual project completion dates and verify accuracy against documents.
• Identify missing or inconsistent information and follow up with Project Managers to update records.
• Follow up when documents are missing or insufficient for validation.
• Record sighted documents and validation results to maintain traceable evidence.
• Maintain an up-to-date tracker of completed checks, outstanding actions, discrepancies and follow-up status.
• Escalate overdue or unresolved matters to the reporting manager for further action.
• Prepare regular management reports on validation progress, outstanding items, key exceptions and data-quality concerns

Skills

Attention to detail

Communication skills

Independent工作

Education

Degree/Diploma

Tools

Microsoft Excel

Microsoft Scheduler

Job description

Responsibilities

• Review planned and actual project completion dates and verify their accuracy against relevant supporting documents.
• Identify missing or inconsistent information and follow up with Project Managers to update or clarify the relevant records.
• Follow up with Project Managers when supporting documents are missing, inaccessible or insufficient for validation.
• Record the documents sighted and validation results to maintain a complete, traceable and auditable evidence trail.
• Maintain an up-to-date tracker of completed checks, outstanding actions, discrepancies and follow-up status.
• Escalate overdue or unresolved matters to the reporting manager for further action.
• Prepare regular management reports on validation progress, outstanding items, key exceptions and data-quality concerns

Requirements

• Degree / Diploma in Business Administration, Information Systems, Project Management, Accounting or a related discipline.
• Experience in project administration, data validation, governance, audit support or management reporting is preferred.
• Meticulous, strong attention to detail and ability to reconcile information across multiple sources.
• Good in Microsoft Excel, including data filtering, lookups and PivotTables.
• Experience in Microsoft Scheduler is an advantage.
• Comfortable working with internal systems, project records and document repositories.
• Good written and verbal communication skills, with the ability to follow up professionally with Project Managers.
• Able to work independently, manage multiple outstanding actions and meet reporting timelines.

Shortlisted candidates will be offered a 3 months agency contract employment.

Licence no: 12C6060