Senior Administrator (Project Admin)

Jobline Resources Pte Ltd; Singapore; On-site; SGD 47,000 - 74,000; Full time

Job summary

Jobline Resources Pte Ltd in Singapore seeks a detail-oriented professional to support project administration and data validation. You will verify planned vs actual dates, identify inconsistencies, and maintain auditable evidence trails.

You will work with Project Managers to obtain missing documents, keep trackers up to date, and prepare periodic management reports highlighting exceptions and data-quality concerns. Shortlisted candidates may be offered a 3-month agency contract.

Qualifications

• Degree or diploma in business/admin, IS, PM, or related discipline.
• Experience in project administration, data validation, governance, or management reporting preferred.
• Meticulous with strong attention to detail and cross-source reconciliation.
• Proficient in Excel: filters, lookups, PivotTables; familiar with internal systems.
• Excellent written and verbal communication; able to follow up with Project Managers.

Responsibilities

• Review planned and actual project completion dates and verify their accuracy against relevant supporting documents.
• Identify missing or inconsistent information and follow up with Project Managers to update or clarify the relevant records.
• Follow up with Project Managers when supporting documents are missing, inaccessible or insufficient for validation.
• Record the documents sighted and validation results to maintain a complete, traceable and auditable evidence trail.
• Maintain an up-to-date tracker of completed checks, outstanding actions, discrepancies and follow-up status.
• Escalate overdue or unresolved matters to the reporting manager for further action.
• Prepare regular management reports on validation progress, outstanding items, key exceptions and data-quality concerns

Skills

Attention to detail

Excel

Communication

Independent work

Education

Degree / Diploma in relevant field

Tools

Microsoft Scheduler

Job description

Responsibilities

• Review planned and actual project completion dates and verify their accuracy against relevant supporting documents.
• Identify missing or inconsistent information and follow up with Project Managers to update or clarify the relevant records.
• Follow up with Project Managers when supporting documents are missing, inaccessible or insufficient for validation.
• Record the documents sighted and validation results to maintain a complete, traceable and auditable evidence trail.
• Maintain an up-to-date tracker of completed checks, outstanding actions, discrepancies and follow-up status.
• Escalate overdue or unresolved matters to the reporting manager for further action.
• Prepare regular management reports on validation progress, outstanding items, key exceptions and data-quality concerns

Requirements

• Degree / Diploma in Business Administration, Information Systems, Project Management, Accounting or a related discipline.
• Experience in project administration, data validation, governance, audit support or management reporting is preferred.
• Meticulous, strong attention to detail and ability to reconcile information across multiple sources.
• Good in Microsoft Excel, including data filtering, lookups and PivotTables.
• Experience in Microsoft Scheduler is an advantage.
• Comfortable working with internal systems, project records and document repositories.
• Good written and verbal communication skills, with the ability to follow up professionally with Project Managers.
• Able to work independently, manage multiple outstanding actions and meet reporting timelines.

Shortlisted candidates will be offered a 3 months agency contract employment.

Licence no: 12C6060