Executive / Admin (Part Time)

MAEK CONSULTING PTE. LTD.; Singapore; Hybrid; SGD 10,000 - 17,000; Part time

Job summary

MAEK CONSULTING PTE. LTD. is seeking a part-time Training Coordination/Administrative support role in Singapore. You will handle a range of admin tasks for a 15-person SME, coordinate HR activities such as leave and claims, and support in training coordination, compliance, and materials management.

The role requires 2–3 days per week, strong English communication, and proficiency with MS Office and collaboration tools. Hybrid work arrangement possible.

Qualifications

• Certificate, Diploma or Degree (or higher) required.
• 2+ years of administrative or training coordination experience preferred.
• Strong organisational and multitasking skills with attention to detail.
• Good written and verbal communication skills in English.
• Proficient in MS Office and online collaboration tools (Google Workspace, Canva, Eventbrite, Zoom).

Responsibilities

• All admin activities for a SME of 15 staff.
• HR activities such as summarising claims, maintaining leave system, etc.
• Sales activities such as monitoring sales, targets, invoices, aging, etc.
• Establish and maintain administrative systems, databases, and documentation.
• Coordinate course materials, certificates, and records.
• Ensure compliance with training standards and requirements.
• Provide administrative support to management and training leads.
• Assist in preparing promotional materials and maintaining online course listings.
• Manage feedback collection and post-training reports.

Skills

Organisational skills

Multitasking

Communication

English proficiency

Proactive

Education

Certificate, Diploma or Degree

Tools

MS Office

Google Workspace

Canva

Eventbrite

Zoom

Job description

Key Responsibilities:

Administration

• All admin activities for a SME of 15 staff.
• HR activites such as summarise claims, maintain leave system etc.
• Sales activities such monitor sales, sales target, invoices, aging etc
• Establish and maintain administrative systems, databases, and documentation.

Documentation & Compliance

• Cordinate course materials, certificates, and records.
• Ensure compliance with internal and external training standards and requirements.

Support Functions

• Provide administrative and clerical support to management and training leads.
• Assist in preparing promotional materials and maintaining online course listings.
• Manage feedback collection and post-training reports.

Qualifications & Requirements:

• Certificate, Diploma or Degree
• At least 2 years of administrative or training coordination experience, preferably in consulting, professional services, or education sectors.
• Strong organisational and multitasking skills with attention to detail.
• Good written and verbal communication skills (English proficiency required).
• Proficient in MS Office and online collaboration tools (e.g., Google Workspace, Canva, Eventbrite, Zoom).
• Independent, proactive, and able to manage tasks with minimal supervision.
• Availability: 2-3 days per week, or equivalent part-time hours.

Preferred Attributes:

• Prior work xperience
• Knowledge event management.
• Work with other staff

Work Arrangement:

• Part-time (flexible hours, hybrid work possible).
• Location: Singapore.