Administrative Coordinator

NOVEXX PTE. LTD.; Singapore; On-site; SGD 29,000 - 42,000; Full time

Job summary

NOVEXX PTE. LTD. in Singapore is seeking an Administrative Coordinator to support the Director and office operations.

You will manage calendars, arrange travel, organise meetings, and assist with data, reports, and presentations. This role covers event logistics, basic expense tracking, invoice processing, and HR admin tasks like staff records and leave tracking. Excellent MS Office skills and a proactive, discreet approach are essential.

Qualifications

• Diploma or certificate in Business Administration or related field.
• Proven experience in an admin or coordination role.
• Basic understanding of HR administrative tasks.
• Strong organizational and communication skills.
• Proficient in MS Office; experience with ERP systems (like SAP or Sage) is a plus.
• Independent, proactive, and self-motivated.

Responsibilities

• Provide reliable administrative assistance to Director and staff to ensure office efficiency.
• Coordinate calendars, book meetings, and handle travel arrangements.
• Maintain accurate records and assist in preparing business reports and presentations.
• Help organize company events, training sessions, and meetings.
• Handle basic expense tracking, invoice processing, and budget updates.
• Support human resources with staff records, leave tracking, and new-hire paperwork.
• Manage sensitive documents and information with high discretion.

Skills

Organizational skills

Communication skills

Independent, proactive

MS Office

Education

Diploma or Certificate in Business Administration

Tools

ERP systems (SAP or Sage)

Job description

Administrative Coordinator

Location:(Accessible from Mattar, Geylang Bahru, and Potong Pasir MRT)

Responsibilities

• Team Support: Provide reliable administrative assistance to Director and staff to ensure office efficiency.
• Schedules: Coordinate calendars, book meetings, and handle travel arrangements.
• Data & Reporting: Maintain accurate records and assist in preparing business reports and presentations.
• Event Logistics: Help organize company events, training sessions, and meetings.
• Finance Support: Handle basic expense tracking, invoice processing, and budget updates.
• HR Admin: Support human resources with staff records, leave tracking, and new-hire paperwork.
• Confidentiality: Manage sensitive documents and information with high discretion.

Requirements

• Diploma or Certificate in Business Administration or a related field.
• Proven experience in an admin or coordination role.
• Basic understanding of HR administrative tasks.
• Strong organizational and communication skills.
• Proficient in MS Office; experience with ERP systems (like SAP or Sage) is a plus.
• Independent, proactive, and self-motivated.

Additional Information

• Working Hours: 9:30 am – 6:00 pm (5-day work week).