Admin and HR

EFUNITY PTE. LTD.; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

EFUNITY PTE. LTD. is seeking a permanent, full-time Admin & HR Officer to strengthen the Admin team's daily coverage and succession.

You will support sales order processing and operations administration, handle company affairs, and work closely with the Admin Head to ensure compliance and smooth workflows. The role requires a Diploma or higher in business administration or HR, 2–4 years of relevant experience, and strong organizational skills.

Qualifications

• Diploma or above in Business Administration, HR or related field.
• 2–4 years in administration/HR or secretarial support.
• Familiar with Singapore employment regulations and MOM work pass processes.
• Proficient in Microsoft Office; experience with payroll/accounting software is a plus.
• Organised and able to manage multiple admin streams concurrently.
• Reliable, discreet and able to handle confidential information.

Responsibilities

• Sales & Operations Admin: process and track orders, PO, DO, and quotations.
• Coordinate with Sales, Ops/Installer and Engineering on status and documentation.
• Handle company affairs: licenses, filings, and corporate secretary liaison.
• Support recruitment logistics, onboarding/offboarding, and staff queries.

Skills

Office administration

HR administration

Company secretarial support

Recruitment logistics

Multitasking

Confidentiality

Independent working

Education

Diploma or above in Business Administration, HR or related field

Tools

Microsoft Office

QuickBooks

Payroll software

Job description

ROLE PURPOSE

We are hiring a permanent, full-time Admin & HR Officer to strengthen the Admin team's daily coverage and succession. This role is designed to:

• Provide support across sales order processing and operations administration.
• Support in Company Affairs responsibilities duties.
• Working closely with Admin Head.

KEY RESPONSIBILITIES

1. Sales & Operations Admin

• Process and track sales orders, purchase orders (PO), delivery orders, and quotations.
• Coordinate with Sales, Ops/Installer, and Engineering teams on order status, scheduling, and documentation.
• Maintain accurate records for job files, tender submissions, and GeBIZ-related paperwork as needed.

2. Company Affairs

• Manage corporate secretarial coordination, licenses, permits, and statutory filings (ACRA, IRAS, MOM, CPF) in liaison with appointed corporate secretary/agents.
• Handle office administration: insurance renewals, utilities, tenancy/lease matters, vendor contracts, and general facilities upkeep.
• Maintain company registers, compliance documentation, and company affairs filing systems.
• Support work pass applications, renewals, and cancellations (Employment Pass, S Pass, Work Permit) for foreign employees.

3. HR Administration

• Coordinate recruitment logistics: job postings, interview scheduling, candidate correspondence, and onboarding paperwork.
• Support onboarding and offboarding administration, including issuance of employment contracts, access, and equipment.
• Help organize staff welfare initiatives, internal announcements, and HR-related employee queries.

REQUIREMENTS

• Diploma or above in Business Administration, Human Resources, or related field.
• 2–4 years of experience in administration, HR, or company secretarial support; SME/M&E or building services industry experience is a plus.
• Working knowledge of Singapore employment regulations, MOM work pass processes, and basic corporate compliance requirements.
• Proficient in Microsoft Office (Word, Excel, Outlook); familiarity with accounting/HR systems (e.g. QuickBooks, payroll software) is an advantage.
• Highly organized, detail‑oriented, and comfortable managing multiple administrative streams (sales admin, company affairs, HR) at once.
• Reliable, discreet, and trustworthy — this role handles confidential company and employee information.
• Able to work independently in office full-time, providing consistent daily coverage (unlike the previous part-time arrangement).