Training Administration Executive

ANTARES MANAGEMENT SERVICES PTE. LTD.; Singapore; On-site; SGD 36,828 - 42,408; Full time

Job summary

PVH (Tommy Hilfiger/Calvin Klein) is hiring a Training Administration Executive in Singapore West. This full-time role (2-year contract) supports learning operations, coordinates training programmes, and maintains learning records and portals while ensuring smooth end-to-end training activities.

You will manage event registrations, assist with on-site and virtual learning events, raise purchase orders, and process invoices.

Qualifications

• Diploma in any discipline.
• At least three years of experience providing operational and administrative support to HR departments.
• Ability to work independently with minimal supervision on routine tasks while contributing as a team member.
• Proactive in seeking clarification from colleagues when tasks are unclear or new.
• Good written and verbal communication skills.
• Good time management and strong attention to detail.
• Proficiency in Outlook, Excel and PowerPoint.
• Comfortable using collaboration and learning tools such as Microsoft Forms, Microsoft Teams, SharePoint, Kahoot and Mentimeter.

Responsibilities

• Learning Event Registration: Create and maintain the course catalogue in the training portal.
• Check the shared training inbox daily for learning-event approval status and required follow-up.
• Register staff for courses, events and conferences by liaising with learning providers, issuing registration links for Singpass verification, tracking registration and confirming attendance.
• Ensure learning providers communicate event confirmation to staff several working days before each event.
• Manage rescheduling and cancellation requests and update affected staff promptly.
• Process training invoices within the required deadline, ensuring applicable subsidies or grants such as SSG funding are applied and supporting records are complete.

Job description

Employment Type: Full-time, Contract (2 years)

Location: West

Work Schedule: 5 days (Mon - Thu, 8.30am to 6pm; Fri8.30am to 5.30pm)

Salary: $3300 to $3800

Help Shape Meaningful Learning Experiences!

Are you an organised and detail-oriented administrator with a passion for learning and development? Join us as a Training Administration Executive, where you will coordinate training programmes, manage learning records and portals, support engaging learning events, and ensure smooth end-to-end training operations. If you thrive in a fast-paced environment and enjoy delivering exceptional administrative support, we will love to hear from you.

Key Responsibilities

• Learning Event Registration: Create and maintain the course catalogue in the training portal. Check the shared training inbox daily for learning-event approval status and required follow-up. Register staff for courses, events and conferences by liaising with learning providers, issuing registration links for Singpass verification, tracking registration and confirming attendance. Ensure learning providers communicate event confirmation to staff several working days before each event. Manage rescheduling and cancellation requests and update affected staff promptly. Process training invoices within the required deadline, ensuring applicable subsidies or grants such as SSG funding are applied and supporting records are complete.
• Learning Operations and Administration: Provide logistical and administrative support for centrally managed learning events, including materials, room setup, attendance, refreshments and on-site support. Operate or support digital engagement platforms such as Pigeonhole and Mentimeter during learning events. Respond to staff queries on training matters. Update learning-event status in the team's master training tracker. Administer the new-hire curriculum, including scheduling, workshop logistics, refreshments and invoice processing. Raise purchase requests and purchase orders for training events and purchases. Support updates to functional competencies and learning roadmaps under the team's supervision.
• Training Statistics and Records: Collate learning statistics across Core, Functional and Leadership competencies. Maintain data for high-priority capability areas. Prepare accurate learning data for management reporting and periodic reviews.

Requirements

• Diploma in any discipline.
• At least three years of experience providing operational and administrative support to HR departments.
• Ability to work independently with minimal supervision on routine tasks while contributing as a team member.
• Proactive in seeking clarification from colleagues when tasks are unclear or new.
• Good written and verbal communication skills.
• Good time management and strong attention to detail.
• Proficiency in Outlook, Excel and PowerPoint.
• Comfortable using collaboration and learning tools such as Microsoft Forms, Microsoft Teams, SharePoint, Kahoot and Mentimeter .

We prefer candidates with:

• Hands-on experience with course registration, learning operations, training trackers or a learning-management system.
• Experience checking training invoices, attendance records and funding or subsidy documents.
• Ability to manage multiple event dates, provider confirmations, participant lists and last-minute changes without losing the audit trail.
• Comfortable supporting physical and virtual learning events and resolving basic digital-platform issues.
• Strong accuracy in data collation and management reporting.