Department Administrator

Siemens; Singapore; Hybrid; SGD 42,000 - 70,000; Full time

Benefits offered by this job

Flexible Work Environment

Competitive Compensation & Benefits

Values-Driven Culture

Continuous Learning & Development

Job summary

Siemens Singapore seeks an experienced administrator to support our executive team in a fast-paced, international environment. You will manage calendars, coordinate domestic and international travel, and prepare meeting materials, agendas, and logistics to ensure smooth daily operations.

Proficiency with Microsoft 365 and travel-expense processes (e.g., Concur) is required. You will coordinate events, onboarding/offboarding, asset management, procurement help, and general office administration,

Qualifications

• Experience managing executive calendars and travel logistics.
• Ability to prepare agendas and materials for meetings with internal/external stakeholders.
• Experience with travel expense processing and policy compliance.
• Knowledge of procurement support and general admin tasks is a plus.

Responsibilities

• Manage executive schedules and travel by coordinating calendars and domestic/international trips.
• Prepare meeting agendas, presentation materials, and coordinate meetings with stakeholders.
• Administer travel expenses and ensure policy compliance.
• Coordinate events and visitor experiences including venues, catering, and logistics.
• Support procurement, purchase orders, invoices, and general office administration.
• Assist onboarding/offboarding and asset management, and manage inventory records.

Skills

Calendar management

Travel arrangements

Stakeholder communications

Microsoft 365

Expense management

Tools

Microsoft 365

Concur or similar platforms

Job description

We empower our people to stay resilient and relevant in a constantly changing world. We're looking for people who are always searching for creative ways to grow and learn. People who want to make a real impact, now and in the future. Does that sound like you? Then it seems like you'd make a great addition to our vibrant international team.

You'll make a difference by:

• Managing executive schedules and travel by coordinating calendars, meetings, appointments, and domestic and international business travel to support smooth daily operations.
• Supporting meetings and stakeholder communications through the preparation of agendas, presentation materials, meeting logistics, and engagement with internal and external stakeholders.
• Administering travel expenses and compliance by arranging travel bookings, processing expense claims, and ensuring adherence to company policies and procedures.
• Coordinating events and visitor experiences by organizing management meetings, town halls, workshops, customer visits, and corporate events, including venue, catering, and logistical arrangements.
• Managing administrative and operational processes through procurement support, purchase order tracking, invoice processing, and general office administration.
• Supporting onboarding, offboarding, and asset management by coordinating employee lifecycle activities, maintaining inventory records, managing company assets, and assisting visitors.

Your defining qualities:

• Strong organizational and multitasking skills with the ability to prioritize competing responsibilities and meet deadlines in a fast-paced environment.
• Excellent communication and interpersonal abilities with confidence in building effective relationships across all levels of an organization.
• High attention to detail and accuracy when managing schedules, travel arrangements, expenses, records, and administrative documentation.
• Proficiency in Microsoft 365 applications including Outlook, Word, Excel, PowerPoint, and Teams.
• Experience with travel and expense management systems such as Concur or similar platforms is an advantage.
• Professionalism, discretion, and initiative with the ability to handle confidential information, exercise sound judgment, and work independently.

In return, we offer you:

• Flexible Work Environment: Including a mobile working policy that supports your well-being and allows you to prioritize what matters most.
• Competitive Compensation & Benefits: A comprehensive package to reward your contributions.
• Values-Driven Culture: An inclusive workplace that prioritizes diversity and belonging.
• Continuous Learning & Development: Opportunities to grow your skills and advance your career.

Recruitment Process:

• CV Screening
• If shortlisted, a session with our TA Consultant to understand your motivation & your past experiences
• 1-3 Business Interviews
• Offer Stage

Transform the everyday with us!

We value your unique identity and perspective and are fully committed to providing equitable opportunities and building a workplace that reflects the diversity of society. Come bring your authentic self and create a better tomorrow with us.

Public Notice: Recruitment Fraud

We wish to caution jobseekers that Siemens, as a policy, does not authorize external parties/agents to conduct employment drives or extend Offers of Employment on our behalf. We do not ask for bank details, payment of any kind nor personal financial information in return for assurance of employment. Please visit our job portal for all Siemens job openings and apply via the portal.