Executive Admin Assistant to CFO & Real Estate Team

RECRUIT EXPRESS PTE LTD; Singapore; On-site; SGD 36,000 - 51,000; Full time

Job summary

Recruit Express PTE LTD is seeking an administrative professional to provide full managerial and confidential support to the CFO and the Finance team, as well as the Head of Real Estate Solutions. The role covers meeting logistics, minute taking, travel arrangements and expense claims, and coordination across divisions.

The candidate should have at least 1 year of admin or secretarial experience with senior management, strong MS Office skills, and excellent time management.

Qualifications

• Minimum 1 year of admin or secretarial experience with senior management.
• Excellent computer literacy; MS Office (Word, Excel, PowerPoint).
• Strong time management and ability to prioritise and handle ambiguity.
• Immediate availability preferred.

Responsibilities

• Provide full managerial and administrative support to the CFO and the wider Finance team as well as Head of Real Estate Solutions.
• Coordinate the administrative and logistics aspects of meetings.
• Assist in the consolidation of agenda/materials for meetings.
• Produce minutes of meetings.
• Arrange travel and accommodation and support the expense claims for the CFO and Head of Real Estate Solutions.
• Undertake any other function-related duties and tasks assigned.
• Play key role in coordination of events within division and cross-divisional collaborations.
• Assist, provide ad-hoc assistance to other function Managers where necessary.
• Liaise for information requests, provision, event/meeting coordination and ensuring adherence to company policies.
• Coordinate meetings and arrangements.
• Coordinate with other departments' Coordinators to ensure admin info is updated.
• Disseminate information as requested.
• Process Travel Request System and Purchase Requisition System; obtain necessary approvals for all purchase/travel requisitions & expense claims.

Skills

Executive support

Time management

Communication

Tools

MS Office

Job description

Recruit Express PTE LTD is seeking an administrative professional to provide full managerial and confidential support to the CFO and the Finance team, as well as the Head of Real Estate Solutions. The role covers meeting logistics, minute taking, travel arrangements and expense claims, and coordination across divisions.

The candidate should have at least 1 year of admin or secretarial experience with senior management, strong MS Office skills, and excellent time management.