Events Assistant (

Seacare Manpower Services Pte Ltd; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Seacare Manpower Services Pte Ltd is seeking an organized Administrative Assistant to support registry, records management and event coordination in Singapore. You will handle filing, digital storage, contract tracking, and logistics for meetings and functions, ensuring accuracy and timely delivery.

The 12-month contract (Dec 2026–Nov 2027) requires 1–2 years of relevant experience, strong MS Office skills, and good communication.

Qualifications

• Diploma or equivalent qualification in Business Administration, Office Management, Events Management or a related discipline.
• Minimum 1–2 years of relevant experience in administration, records management or event coordination. Fresh graduates with relevant internship experience are welcome to apply.
• Good organisational and time management skills with the ability to manage multiple tasks.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
• Able to work independently as well as collaboratively in a team environment.
• Responsible, proactive and customer service-oriented.
• Able to support occasional events outside normal office hours when required.

Responsibilities

• Manage registry and records, including file creation and digital document storage.
• Maintain and update shared databases, records and archives.
• Upload, track and monitor contracts and payment records using internal systems.
• Handle the receipt, dispatch, circulation and filing of hardcopy and electronic documents.
• Coordinate logistical arrangements for meetings, visits, functions and events.
• Prepare, format, reproduce and distribute meeting materials, presentations, correspondence and publications.
• Maintain inventory records and oversee the movement of office equipment used for events.
• Prepare, distribute and replenish stationery, office supplies, gifts and event materials.
• Track and account for fixed assets before and after events.
• Coordinate with event organisers to ensure event venues are clean, well-maintained and ready for use.
• Liaise with vendors, delegates and event organisers on registrations and logistical requirements.
• Provide general administrative support and undertake other duties as assigned.

Skills

MS Office

Time management

Attention to detail

Independent worker

Team player

Education

Diploma or equivalent in Business Admin / Office Management or related

Tools

Word

Excel

PowerPoint

Outlook

Job description

Key Responsibilities

• Manage registry and records, including file creation and digital document storage.
• Maintain and update shared databases, records and archives.
• Upload, track and monitor contracts and payment records using internal systems.
• Handle the receipt, dispatch, circulation and filing of hardcopy and electronic documents.
• Coordinate logistical arrangements for meetings, visits, functions and events.
• Prepare, format, reproduce and distribute meeting materials, presentations, correspondence and publications.
• Maintain inventory records and oversee the movement of office equipment used for events.
• Prepare, distribute and replenish stationery, office supplies, gifts and event materials.
• Track and account for fixed assets before and after events.
• Coordinate with event organisers to ensure event venues are clean, well-maintained and ready for use.
• Liaise with vendors, delegates and event organisers on registrations and logistical requirements.
• Provide general administrative support and undertake other duties as assigned.

Requirements

• Diploma or equivalent qualification in Business Administration, Office Management, Events Management or a related discipline.
• Minimum 1–2 years of relevant experience in administration, records management or event coordination. Fresh graduates with relevant internship experience are welcome to apply.
• Good organisational and time management skills with the ability to manage multiple tasks.
• Strong attention to detail and accuracy.
• Good written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint and Outlook).
• Able to work independently as well as collaboratively in a team environment.
• Responsible, proactive and customer service-oriented.
• Able to support occasional events outside normal office hours when required.

Duration/Working hours:

12 months contract (Dec 2026 to Nov 2027)

42 hours per week

We regret to inform only shortlisted candidates will be notified.