Admin & Events Assistant | Sherwood Road

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 18,000 - 22,000; Part time

Benefits offered by this job

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD in Singapore is seeking a detailed-oriented Administrative/Event Assistant on a fixed-term contract from 1 Dec 26 to 31 Nov 27. You will assist in registry and records management, maintain databases, upload and monitor contracts, and support logistics for visits and events.

The role requires strong interpersonal and communication skills, solid administration experience, and proven event management capabilities.

Qualifications

• Experience in event management and coordinating logistics.
• Strong administration and planning skills.
• Excellent written and verbal communication.
• Ability to work under deadlines and manage multiple tasks.
• Interpersonal skills essential for stakeholder coordination.

Responsibilities

• Assist in the management of registry and records, including creation of files and digitalised storage.
• Update and maintain shared databases and archives.
• Upload and monitor contracts and payments on internal tracking system.
• Assist in internal despatch, circulation and records of hardcopy documents and publications.
• Coordinate logistical arrangements for visits, meetings, functions and events.
• Assist with formatting, reproduction, collation and circulation of meeting files, briefs and publications.
• Maintain inventory and movement records; manage office equipment at events.
• Prepare, distribute and replenish stock of stationery and supplies for events.
• Account for fixed assets before and after each event.
• Ensure proper upkeep and turnover of event premises in collaboration with event organisers.
• Coordinate registrations and logistical requests between vendors, delegations and event organisers.
• Undertake other duties as delegated by reporting office.

Skills

Interpersonal skills

Administration

Communication skills

Planning

Event management

Job description

Working Hours: 8.30am – 6pm
Contract Period: 1 Dec 26 to 31 Nov 27
Salary: $13 - $16/hr

• Assist in the management of registry and records, including the creation of files and the digitalised storage.
• Update and maintain shared database(s) and archives.
• Upload and monitor contracts and payments on internal tracking system
• Assist in the internal despatch, circulation and records of incoming and outgoing hardcopy documents/correspondence/ articles and print publications.
• Assist in the co-ordination of logistical arrangements of visits, meetings, functions and events.
• Assist with formatting, reproduction, collation and circulation of meeting files, briefs, letters, documents, presentation slides and publications.
• Maintain the inventory and movement records and ensure the management of office equipment at events.
• Assist with the preparation, distribution, recording and replenishment of stock of stationary, office materials, gifts and other supplies for events.
• Assist to account for all fixed assets before and after each event.
• Work with event organiser to ensure the proper upkeep and cleanliness of the event premises.
• Work with event organiser to ensure proper turnover of event spaces for events.
• Co-ordinate registrations and logistical requests between vendors, delegations and event organisers.
• Undertake any other duties and responsibilities as delegated by reporting office.

Requirement:

• Interpersonal skills
• Strong administration skills
• Good written and verbal communication skills
• Planning and organisational skills
• Event management experience

EA License No.: 96C4864

Reg No.: R25128798 HUANG QIMENG